Job summary To support the Pharmacy Procurement Team to maintain the supply chain of medicines by sending orders to suppliers, processing all invoices within the required timeframe to enable payments to be processed by the finance department in line with suppliers terms and conditions. Provide support to the Administrative Officers - Pharmacy Procurement to process invoices containing price queries and other anomalies. Please be advised there is a provisional interview date of 29th November. Previous applicants need not apply. Main duties of the job Deal with all goods receipt queries, liaising with suppliers to resolve the queries in accordance with departmental Standard Operating Procedures and Trust guidance, polices or procedures. Process all Return to Supplier requests, credits for the correction of goods receipt queries Support Administrative Officers - Pharmacy Procurement to send approved orders via the Pharmacy Electronic Data Interchange Software (EDI) or email Process routine electronic and manual invoices using the EDI Software and the Pharmacy Stock Control System and rectify any appropriate discrepancies To answer the telephone in a friendly and efficient manner with referral to other pharmacy staff as appropriate Deal with filing and photocopying requests Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested. About us University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk) By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team. The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values. Date posted 25 October 2024 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum Contract Permanent Working pattern Full-time Reference number 218-AC-B3-6640782-A Job locations University Hospitals Coventry and Warwickshire Clifford Bridge Road Coventry CV2 2DX Job description Job responsibilities Ensure the timely archiving of records Input procurement data into the relevant spreadsheets and data bases Process all invoices containing price queries and other anomalies within the required timeframe to enable payments to be processed by the finance department in line with suppliers terms and conditions Deal with all goods receipt queries, liaising with suppliers to resolve the queries in accordance with departmental Standard Operating Procedures and Trust guidance, polices or procedures. Process all return to supplier requests, credits and invoices that are awaiting credit Support the Procurement team to manage medicines procurement and shortages as requested by Pharmacy Procurement and Distribution Manager Use the Pharmacy computer system and Finance reports to review all outstanding invoices and work collaboratively with the Specialist Pharmacy Technician Procurement to ensure all accounts are up to date For further details of the role please see the attached job description. Job description Job responsibilities Ensure the timely archiving of records Input procurement data into the relevant spreadsheets and data bases Process all invoices containing price queries and other anomalies within the required timeframe to enable payments to be processed by the finance department in line with suppliers terms and conditions Deal with all goods receipt queries, liaising with suppliers to resolve the queries in accordance with departmental Standard Operating Procedures and Trust guidance, polices or procedures. Process all return to supplier requests, credits and invoices that are awaiting credit Support the Procurement team to manage medicines procurement and shortages as requested by Pharmacy Procurement and Distribution Manager Use the Pharmacy computer system and Finance reports to review all outstanding invoices and work collaboratively with the Specialist Pharmacy Technician Procurement to ensure all accounts are up to date For further details of the role please see the attached job description. Person Specification Qualifications Essential See supporting documents Desirable See supporting documents Experience Essential See supporting documents Desirable See supporting documents Knowledge Essential See supporting documents Desirable See supporting documents Skills Essential See supporting documents Desirable See supporting documents Person Specification Qualifications Essential See supporting documents Desirable See supporting documents Experience Essential See supporting documents Desirable See supporting documents Knowledge Essential See supporting documents Desirable See supporting documents Skills Essential See supporting documents Desirable See supporting documents Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name University Hospitals Coventry and Warwickshire NHS Trust Address University Hospitals Coventry and Warwickshire Clifford Bridge Road Coventry CV2 2DX Employer's website https://www.jobsatuhcw.co.uk (Opens in a new tab)