Provide proactive, high-level executive support to the Vice-Chancellor, VC's Policy Advisor, and the Chair of the Board, ensuring efficient management of their schedules, correspondence, and administrative tasks.
This is a temporary assignment in the first instance with a view to go permanent for the right candidate.
Hybrid working - 3 days office 2 days home - based on Talbot Campus
£33,800 salary (£20.50 an hour)
Duties to include:
* High-quality administrative and secretarial support,
* Manage a busy diary with conflicting priorities, liaising proactively and professionally with internal and external stakeholders to prioritise and make best use of the V-C's time,
* Anticipating opportunities to ease demands on the V-C's time,
* Organise and provide support for a wide variety of meetings, this will include note taking and post-meeting follow ups,
* Co-ordinate arrangements for maximum efficiency and ease, and making the VC aware of any potential issues as soon as possible;
* Taking responsibility for the planning, management and scheduling of often complex and demanding priorities,
* Ensure clear and efficient communications on behalf of and for the VC, including promptly and respectfully managing communications directed to and from the VC, with urgent matters addressed as such,
* Ensure the VC is appropriately prepared for engagements, including briefing materials, meeting space, refreshments and travel arrangements,
* Support preparation of all confidential stakeholder correspondence/engagement,
* Resolving issues where possible or triaging requests to the appropriate level,
* Liaison with VIPs and wide range of stakeholders,
* Exceptionally high level of organisational skills, effective decision-making skills and excellent attention to detail,
* Ability to manage competing demands effectively in a fast-paced office environment,
* Proven experience providing executive support at a senior level,
* Confidence in managing complex stakeholder relationships
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