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Responsibilities
* The Reporting & Systems Analyst is responsible for overall Management Information reporting.
* Key reports to inform colleagues and stakeholders of activities within their business and portfolios, to make meaningful and cost-effective decisions.
* Using wider IT skills to build, maintain, and improve these reports, extracting data from TEM UK company systems.
* Working as part of the wider Back Office team, assisting colleagues to simplify data entry into the SAP system.
* Ensuring rebate agreements are correctly set up and administered, to satisfy customer needs and expectations, while ensuring the amounts paid out as a rebate are correct and in line with TEM legal agreements.
Context & Environment
The Reporting & Systems Analyst is responsible for overall Management Information reporting, including:
* Key reports to inform colleagues and stakeholders of activities within their business, and portfolios, to make meaningful and cost-effective decisions.
* Using wider IT skills to build, maintain, and improve these reports, extracting data from TEM UK company systems.
* Working as part of the wider Back Office team, assisting colleagues to simplify data entry into the SAP system.
* Ensuring rebate agreements are correctly set up and administered, to satisfy customer needs and expectations, while ensuring the amounts paid out as a rebate are correct and in line with TEM legal agreements.
Activities
The regular activities of the Reporting & Systems Analyst include:
* Maintain, build, and develop reporting solutions to allow the business to achieve efficiencies.
* Promote and provide a high level and quality reporting service.
* Ensure that all MI reports are produced and delivered to stakeholders accurately and on time.
* Work to ensure reporting remains stable and any issues are investigated and resolved.
* Provide technical support to the stakeholders on their reporting questions/issues.
* Analyse and work with the business stakeholders to understand their needs and requirements and prioritise accordingly.
* Manage ongoing maintenance of existing reporting, as well as the provision of new reports.
* Work closely with colleagues to improve working procedures to ensure accuracy and timeliness of reports.
* Develop and maintain good working relationships with internal and external stakeholders.
* Deliver enhancements/bug fixes to existing reporting.
* Design and develop new solutions for new reporting.
* Understand business problems/goals and design and implement appropriate models.
* Independently design and/or code and lead others in the development of cost-effective application and program solutions.
* Lead or act as a technical contributor in the design of new applications or enhancements including integration of purchased solutions.
* Communicate well to ensure stakeholders are fully informed and aware of progress, as well as being able to provide advice on best practices.
* Ensure good standards, working practices, and governance are in place to provide a consistent approach to reporting delivery going forward.
* Work with the wider Lubricants teams to manage and action any ad hoc requests from internal and external stakeholders.
* Understand root causes of issues and help to design and implement robust solutions.
* Jointly manage the Lubes rebates process to ensure that correct values are accrued and paid out in accordance with legal contracts, and to release over-accrued funds back into the TEM UK result at the end of the rebate period.
* Local rebate activities include:
o Creating rebates in SAP, to match the requirements defined in the legal contracts.
o Releasing accrued rebates to customers, at the times specified in the legal contracts.
o Liaising with the Finance team to make refunds where needed and agreed.
o Closing down rebates at the end of the rebate period, and releasing over-accrued funds, or unpaid monies, back into the TEM UK result.
o Investigating and correcting any discrepancies between the accrued values and the amount to be paid out as a rebate.
Candidate Profile
* Advanced Microsoft Excel experience, including complex formulae and VBA.
* Power BI.
* SQL.
* SAP scripting.
* Experience of Business Objects with SAP.
* Experience with large scale data manipulation and analysis.
* Experience in application program development.
* High level of accuracy and good attention to detail.
* Excellent written and verbal communication skills.
* Ability to manage own workload and adhere to strict deadlines.
* Ability to work alone and with stakeholders.
* Ability to work under pressure and multitask.
Additional Information
TotalEnergies values diversity, promotes individual growth, and offers equal opportunity careers.
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