This is a varied and interesting role within a growing PR agency. We are searching for someone with experience in office administration who is now looking for a position that offers more to get your teeth into. This is an evolving role, which offers the prospects for advancement as the agency continues to grow.
You will need to be someone that can not only help with day-to-day activities, but also assist our team of PR professionals with certain, important, aspects of client work.
As such you will be able to turn your hand to a variety of tasks from general office duties, to sending press releases, tracking press coverage, writing coverage reports and creating eye-catching presentations. This entails a good level of proficiency working in PowerPoint and using Excel to an intermediary level.
You will be calm and unflappable under pressure. A great communicator - you will have everything under control, but it’s just as important that everyone around you has full confidence and can relax knowing their request is in good hands.
Highly organised, juggling multiple tasks and timelines simultaneously. Able to switch quickly between tasks as required and prioritise according to the needs of the business.
A real eye for detail is critical, even when the pressure is on. Whether that be spotting a typo or an inconsistency in the way two reports are presented.
Key responsibilities include, but are not limited to:
1. Business administration and office management
2. Diary management for CEO. Booking meetings for internal team with CEO
3. PA duties for CEO including booking hotels, mobile phone and laptop issue management
4. HR administration (with external support) – New starter induction, equipment, contracts, keeping policies up to date etc. Logging holiday and sick leave
5. HR Toggl system analysis – weekly/monthly
6. Basic IT/office equipment (with external IT support)
7. First point of contact for incoming phone calls
8. Ordering office supplies
9. Renewing insurances and contracts
10. Updating calendar wipeboards monthly
11. Organise team strategy days and social events
12. Keeping databases up to date
13. Liaise with the PR team to:
* Track press coverage and keep spreadsheets up to date
* Collate and produce monthly coverage reports
* Collate and produce annual reports
* Assist in sending press releases for publication
Key skills
1. Being highly organised and adaptable is essential in this role, this is a busy agency and we have to be able to react quickly to changing needs within the team
2. Attention to detail is vital as is the ability to work to deadlines
3. Must be proficient in Microsoft Office applications. Specifically:
* Excel – understanding formulas and formats etc.
* PowerPoint
* Word – mail merges etc.
* Microsoft Planner
1. Be personable, confident and approachable and have a good telephone manner.
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