University Hospitals of Derby and Burton NHS Foundation Trust
The Health Records Officer is key to providing routine clerical support within the Health Records Department to ensure an effective and efficient service to all users.
You will operate as part of the Trust's Digital Services Team which brings huge benefits in terms of shared learning to improve our services for patients and superb opportunities for staff personal and professional development and career advancement.
Job Summary
The Health Records Officer is key to providing routine clerical support within the Health Records Department to ensure an effective and efficient service to all users.
The role in Health Records can be very active. The role can at times include moving roll cages on a regular basis, transporting casenotes in trolleys, being on your feet for the majority of your shift, walking around the hospital sites locating casenotes, working at height and a requirement to handle large casenotes safely which can weigh over 10kg.
Main Duties of the Job
1. Retrieval and filing of case notes, identify and filter case notes in accordance with Trust Policies, KPI's and departmental SOP's.
2. To ensure that documentation is scanned into the system, accurately and to agreed targets and timescales.
3. To review the storage of case notes both on and off-site when reviewing for retention and destruction, ensuring data corresponds with the Patient Administration System (PAS) meeting the information governance standards.
4. All staff are expected to help other areas of the department as and when required.
5. This position will be based in the Scanning team and will be mainly desk-based, although will be expected to help other areas of the department as and when required.
6. Although based at The Johnson Building you may be required at times to work in the hub at Florence Nightingale Hospital or the hub at The Royal Derby Hospital.
Closing date of applications: 2 October 2024
Date of interview: 16 October 2024
About Us
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In return we will offer:
* Development opportunities, both professional and leadership development.
* On-going support from recruitment to when you join our team and beyond.
* Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes.
Job Description
Job Responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
Person Specification
Knowledge
Essential
* GCSE/ O level standard in English or equivalent.
* Use of Trust IT systems.
Desirable
* Knowledge of the Data Protection Act and Caldicott principles in relation to the need for confidentiality in the handling of patient based information.
Skills
Essential
* Ability to communicate effectively with users/colleagues at all levels.
* Ability to work as part of an effective team.
* Excellent organisational and prioritisation skills.
Physical
Essential
* Lifting casenotes and pushing heavy trolleys/cages.
* Role is partially office based and partially based in a warehouse environment working at height.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer Details
Employer Name
University Hospitals of Derby and Burton NHS Foundation Trust
Address
The Johnson Building
Locomotive Way, Pride Park
Derby
DE24 8PU
Employer's Website
https://www.uhdb.nhs.uk/
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