Job Overview To ensure statutory documentation is completed and records maintained To follow and maintain the PM Compliance process in line with Mitie standard processes Generation of reporting To ensure compliance is maintained and SLA's are achieved Administer accurate records Main Duties Complete PM's in Maximo adhering to the compliance process and ensuring all paperwork is attached including any certification Identify missing/incomplete paperwork chase and escalate where appropriate Raise reactive remedial work orders on Maximo for any non-satisfactory PM's Ensure appropriate action on engineer remedial's as per PPM process Uploading all certification where Maximo dictates this is required Using Compliance and Certification reports to chase outstanding PM tasks and missing certification Assist with the decommissioning process to ensure Maximo is up to date. Approve to pay report – confirm works completed before approving, check budget cost against purchase orders and agree uplifts with contract management To assist with adhoc duties as and when required. What we are looking for Administrative experience essential A knowledge of the hard services and facilities management sectors is desired Relationship building skills – in particular to be a self-starter willing to take the initiative when necessary and excellent ability to work well within a team structure, support and guide team members as required Strong IT skills including Excel to intermediate level Maximo Knowledge preferred but not essential.