We are looking for a temporary to join our team (temporary 8-month contract).
As organisers of the Balmoral Show, Royal Ulster Premier Beef & Lamb Championships and Royal Ulster Winter Fair, we work on some of Northern Ireland’s largest agri events and we’re looking for a driven, hard-working team player to help our events run smoothly
CVs should be returned to Lizanne Gibson, lizanne@eikon.uk.com no later than Monday 23 rd September 2024 .
Job Description
* General administration including emails, letters, minutes and invoices.
* Co-ordinating the catering vendors at the Society’s three Shows. This includes invoicing and collecting appropriate paperwork and payment prior to the events.
* Obtaining quotes and preparing contracts for the event contractors and service providers, including collecting the appropriate paperwork prior to the Show build commencing.
* Assisting with trade stand invoicing.
* Co-ordinating several Show competitions including the Balmoral Show horticultural competition.
* Administering event group bookings.
* Administration for the Operations Department including keeping various maintenance and servicing manuals up to date.
* Inputting results online on event days.
* Assisting with compiling rosettes and various event packs.
* Assisting with the administration for the Eikon Exhibition Centre events.
* General admin for the Group Operations Director as and when required.
* Working closely with the Operations Manager on the admin for the planned maintenance of the Venue.
* Setting up meeting rooms and ensuring catering is organised if required.
* Managing the Society’s ‘info’ email account and responding or forwarding emails as required.
* General administration as and when required.
Essential Experience, Skills and Qualifications
1. Good communication skills, both verbal and written, with the ability to communicate confidently and in a professional manner.
2. Good IT skills and proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook)
3. GCSE English and Maths at Grade C/4 or above (or equivalent).
4. Able to work on own initiative as part of a small team.
5. Ability to plan and prioritise workload to meet events’ needs.
6. Maintaining confidentiality in sensitive business issues.
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