The post holder will be a highly organised and detail-oriented individual who supports the smooth running of the Academy. This role will provide essential administrative support to the Academy Manager, coaches, players, and parents, ensuring compliance with EFL/FAW/FA regulations and enhancing the efficiency of the Academy’s operations.
MAIN RESPONSIBILITIES
General Administration
* Provide administrative support to the Academy Manager and coaching staff.
* Manage and maintain accurate player records, registrations, and databases in line with FAW/FA/EFL requirements.
* Handle correspondence, emails, and phone calls in a timely manner, acting as a key point of contact for parents, players, and external stakeholders.
* Organise and schedule Academy meetings, taking minutes where required.
* Attend various meetings as required.
Player & Staff Support
* Assist with player registration processes, ensuring compliance with league and FA regulations.
* Support new player inductions, ensuring all necessary documentation is completed.
* Coordinate staff training, qualifications, and DBS checks in line with safeguarding requirements.
Fixture & Event Coordination
* Support the planning and scheduling of Academy fixtures, training sessions, and events.
* Liaise with opposition clubs, referees, and league officials to confirm match arrangements.
* Assist with transport, accommodation, and logistics for away matches and tournaments.
Finance & Compliance
* Maintain compliance with GDPR, safeguarding policies, and other relevant regulations.
* Assist in the preparation of reports and documentation for audits and EFL/FA submissions.
* Maintain up-to-date Academy information on the club’s website and social media channels where required.
* Send regular updates and newsletters to parents and players regarding fixtures, training, and Academy news.
* Support the coordination of Academy trials and recruitment events.
SAFEGUARDING RESPONSIBILITIES
* We are committed to ensuring everyone who engages with the Academy has a positive, safe, and supportive experience. Staff are required to comply with all aspects of the Club/Academy Safeguarding Policies and arrangements and to take personal responsibility and care to enable strong safeguarding practices to be embedded in the Academy and across the Club too.
* This post is subject to an Enhanced DBS Check (with Childrens Barred List).
HEALTH & SAFETY RESPONSIBILITIES
* Take responsibility and care for the health and safety of yourself and other employees and members of the public who may be affected by your acts or omissions at work.
* To comply with all aspects of the Club’s Health & Safety Policy and arrangements, to enable the company to perform its civil and statutory obligations in relation to Health & Safety.
EXPERIENCE/QUALIFICATIONS REQUIRED
* OCR/RSA Level 1 or relevant NVQ Level 1 in Business and Administration (or number of years experience usually associated with this level of qualification).
* Demonstrated experience (at least 3 years) of working in a similar fast-paced environment – ideally within sports or education.
* A current FA/FAW Safeguarding Children Workshop Certificate (or willingness to complete within 1 month of appointment).
* Fully computer literate including the use of all Microsoft Office packages.
PERSONAL SPECIFICATION - SKILLS/ABILITIES REQUIRED
* An understanding of the EFL/FAW/FA/ITC.
* Excellent verbal and written communication skills.
* Ability to handle and process sensitive data confidentially.
* Flexible working approach to meet the nature and demands of the business.
* Demonstrated attention to detail, organisation and time management skills.
* Ability to conduct themselves in line with Wrexham AFC Academy values.
* Has a problem-solving and creative approach to completing tasks.
* A positive attitude towards professional development and their own learning.
CLUB VALUES
Code of Conduct
Wrexham Football Club expects the highest standards of integrity and conduct in all matters concerning the Club and its employees. The Code of Conduct makes clear the standards of conduct expected from its employees and explains the responsibilities of the Club, as the employer. All employees are expected to always act wholeheartedly in the interests of the Club. Any conduct detrimental to its interests or its relations with its customers, suppliers, the public or damaging to its public image shall be a breach of Club rules and policies. Discriminatory, offensive, and violent behaviour are unacceptable, and any complaints or concerns will be dealt with and acted upon.
Equality, Diversity & Inclusion
Wrexham Football Club are committed to ensuring that equality, inclusion, and diversity of opportunity is at the very heart of everything we do to ensure we provide fair and non-prejudicial access to the services across the Club. We uphold everyone’s freedom of rights and choice to be different and aim to provide opportunities for everyone to succeed. It is the policy of the Club that no person, whether player, job applicant, employee, volunteer, or customer, shall be discriminated against. The Club opposes all forms of unlawful and unfair discrimination, either direct or indirect, or harassment, on the grounds of the following ‘protected characteristics’: Age, Disability, Gender Reassignment, Marriage & civil Partnership, Pregnancy & Maternity, Race, Religion or Belief, Sex and Sexual Orientation. Anyone who is found to be in breach of this could receive disciplinary action, which may well include suspension and dismissal.
The Club is fully committed to the EFL Equality, Diversity & Inclusion Standards and as we are under represented in these areas; we particularly welcome ‘entry level’ applications from women, individuals from Black and Minority Ethnicities, the LGBT community and anyone with a disability.
Safeguarding and Safer Recruitment
Wrexham Football Club are committed to and has both a moral and legal obligation to ensure that all children and vulnerable adults are protected and kept safe from harm whilst engaged in services organised and provided by the club and believes that the general wellbeing, welfare and safety of all children and vulnerable adults engaged in club activities is of the utmost importance. The Club will fulfil its responsibilities by ensuring it displays best practice in safeguarding matters – including Safer Recruitment - carried out in a spirit of partnership and openness with the child or vulnerable adult, families, and the relevant local authority.
Having a criminal record will not necessarily bar a potential candidate from working with the Club. This will depend on the nature of the position and the circumstances and background of the offence(s) committed. As an organisation using the Disclosure and Barring Service (DBS) to assess applicant’s suitability for positions of trust, the Club complies fully with the DBS Code of Practice and undertakes to treat all applicants for positions fairly. Potential applicants need to check on the government website (https://www.gov.uk/tell-employer-or-college-about-criminal-record/what-information-you-need-to-give) whether cautions / convictions should be disclosed as part of their application.
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