Details Reference number 356889 Salary £27,329 - £33,018 National: £27,329 - £29,204 London: £31,185 - £33,018 A Civil Service Pension with an average employer contribution of 27% GBP Job grade Executive Officer Contract type Permanent Business area DBT - TPIN - Trans-Pacific Negotiations and Policy Type of role Administration / Corporate Support Business Management and Improvement International Trade Working pattern Flexible working, Full-time, Job share, Part-time Number of jobs available 1 Contents Location About the job Benefits Things you need to know Apply and further information Location Belfast, Birmingham, Cardiff, Darlington, Edinburgh, London, Salford About the job Job summary You will be joining a friendly and supportive team, which places a strong emphasis on supporting each other to deliver diversity and well-being. If you join us, you will be supporting a Director or Deputy Directors who are responsible for leading work across a wide range of issues and topics in the Trans-Pacific Negotiations and Policy (TNAP) Directorate. Your role will involve working with the teams both in TNAP and across the Department to support your seniors in delivering their responsibilities. You will help them to prioritise their time and support them to deliver their job as effectively as possible. You will get to see first-hand how senior civil servants influence and make decisions to deliver the Governments agenda. The Director and the Deputy Directors have broad portfolios, and you will be exposed to wide-ranging subject areas. Their roles require them to work with a wide range of people at all levels within the Civil Service and external stakeholders in business and civil society. As a result, you will need to be able to communicate and work effectively with a wide range of people, potentially taking on wider responsibilities within the directorate, therefore flexibility will be required at all times. You will be part of the Corporate Support team within the Trans-Pacific Negotiations and Policy Directorate, working alongside other Personal Assistants in the Directorate. Your line manager will be the Directorates Business Manager. Job description Diary management: room bookings, and appropriate plans to make effective use of your seniors time so that they are prepared for meetings. Working closely with Directors offices and other Deputy Directors support teams to arrange meetings, events, and briefings. Inbox management: including flagging urgent requests and delegating work to teams where appropriate, as well as ensuring all meetings are covered by empowered deputies when seniors cannot attend. Organising travel: both within the UK and overseas. You will make travel arrangements in accordance with the Departments Travel Policies, always ensuring cost effectiveness and compliance with policy. Finance: Handling and processing financial expenses and supporting the Business Manager with budget management for the whole Directorate. Meeting support: Taking minutes at senior management meetings and distributing to relevant colleagues. Cross-Team support: including technical/IT, communications, planning events, recruitment, and other admin tasks as needed. Cross Directorate work: Support the Head of the Directorates Corporate team (who will be your manager) including contributing to the Directorates business planning, covering for other EAs from time to time, and helping with TNAPs work to respond to annual staff feedback. Cross departmental working: Build and maintain positive professional working relationships across the Directorate and other areas of Corporate Services, such as the Finance team, the Departments travel provider and Human Resources. Person specification Essential Criteria Good written and verbal communication, with the ability to communicate concisely and coherently to a variety of audiences. Good organisational skills & excellent attention to detail. Ability to prioritise & multitask efficiently. Working knowledge of MS applications, including Outlook, Word, PowerPoint, Excel. Desirable Criteria Experience of PA/EA support for senior managers Personal Attributes & Skills We are looking for a highly organised, efficient, and discreet individual who is a team player, can be flexible, and work with a range of stakeholders. We strongly encourage applications from people with diverse skills, strengths, perspectives, and backgrounds to bring value to our team and the wider Department. Behaviours We'll assess you against these behaviours during the selection process: Managing a Quality Service Communicating and Influencing Working Together Benefits Alongside your salary of £27,329, Department for Business and Trade contributes £7,378 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an average employer contribution of 27% We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities Please refer to the attached candidate pack for further information on our benefits. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience. Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews by exception. Please ensure that you check your emails regularly as all updates from us will be sent to you this way. After the closing date It is likely that the sift will take place 1-2 weeks after the closing date and interviews 3-5 weeks after the closing date though this is subject to change. To apply for this post, you will be asked to complete the following as part of the online application: A CV setting out your career history, with key responsibilities and achievements. Provide employment history that relates to the essential criteria, and that any gaps in employment history within the last 2 years are explained. The CV should not exceed more than 2 x A4 pages. A Personal Statement of up to 500 words,explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role in reference to the essential criteria. In the event of a large number of applicants, an initial short sift will be conducted on the Personal Statement. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to assessment/interview. Reasonable Adjustments We are committed to supporting candidates so they can perform at their best throughout the recruitment process. This includes making reasonable adjustments to our process. In order to request an adjustment: Complete the Assistance required section on the Additional requirements page of your application form to tell us what changes or help you might need further on in the recruitment process. Alternatively contact the Government Recruitment Service at DBTrecruitment.grscabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs. If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section. Candidate Support You may want to join a virtual Candidate Support Session. These sessions include helpful tips and advice on the recruitment process, from application to interview. Please see attached Candidate Pack for further information on: Diversity and Inclusion; Benefits; Learning and Development; Working Patterns and what we deliver as a department. Further Information: A reserve list may be held for a period of 12 months from which further appointments can be made. Reserve Lists will be for each location and appointments made in merit order based on location preferences. Any move to the Department for Business and Trade from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. The Department will not consider sponsoring a visa or issuing a Certificate of Sponsorship. We are unable to offer advice on any Visa and Immigration cases. New entrants are expected to join on the minimum of the pay band. Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty. Any applicant who has details held on the IFD will be refused employment. A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government. Terms and Conditions are attached. Please take time to read the document to determine how these may affect you. Please note the successful candidate will be expected to remain in post for a minimum of 18 months before being released for another role. In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service /Disclosure Scotland/Access NI on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grscabinetoffice.gov.uk stating the job reference number in the subject heading. For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Infodisclosurescotland.co.uk For further information on the Access NI confidential checking service telephone: the Access NI Helpline on 0300 200 7888 and ask to speak to the operations manager in confidence, or email accessniani.x.gsi.gov.uk Vetting The requirement for SC clearance is to have been present in the UK for at least 3 of the last 5 years. Failure to meet the residency requirements will result in your security clearance application being rejected. For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting Feedback Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service