Description of the duties
1. To manage a medium size/complexity project or multiple small projects within the Trust, following the agreed project management methodology, reporting progress against the agreed plan.
2. To ensure that project objectives and benefits are in line with Trust, regional and national strategy and are signed off and approved by all necessary governance.
3. Ensure it is clear who is responsible for the budget/financial management and liaise with them to ensure any risks related to budget are identified and managed.
4. To manage multi-disciplinary teams associated with the delivery of the project, ensuring all work is defined and delivered as per the plan. Ensuring that all project team members have agreed roles and responsibilities.
5. To coordinate the work of different workstreams within the project, ensuring the phasing of activity within the overall high-level plan. Develop and update with progress both the high level and detailed plan.
6. To manage the development and maintenance of all project documentation including project summaries and other products within the project pack. To ensure the relevance and timeliness of all project control documentation applying change control processes where required.
7. To compile project reports and papers allowing progress to be effectively monitored. To ensure that all reports present an accurate honest assessment on the health of the project thereby ensuring that decisions can be made based on accurate timely data.
8. To develop and maintain a stakeholder analysis to ensure that all parties involved in or affected by the project are engaged to the appropriate level.
9. To be responsible for developing and maintaining information systems in relation to projects, ensuring clear audit trails are maintained and that information is shared and owned collectively.
10. To develop and managing the project risks and issues registers in line with Trust policy. This will include identifying potential threats to the project and their causes as well as mitigating management actions. To escalate risks and issues in a timely manner using the approved escalation routes.
11. To develop a project communication plan, being clear about communication needs at the different stages of the project and identifying the different roles and forms of engagement with different stakeholders.
12. To manage key project meetings ensuring that there is a chair, agenda and that the appropriate meeting information (usually actions and decisions) are documented and distributed.
People leadership and management
1. Provide inclusive, compassionate and effective leadership for your direct line management reports by setting clear vision and direction.
2. Develop a culture and environment in which members of staff are encouraged and supported to deliver high-quality services and are supported to innovate and improve services where appropriate.
3. Encourage team members to feel able to raise concerns openly and safely.
4. Promote equality of opportunity in service delivery and employment, ensuring that no person receives less favourable treatment than another on the grounds of gender, marital status, race, religion, creed, colour nationality ethnic or national origin, sexual orientation or disability.
5. Show appreciation to your team when they do good work and support them when they are struggling.
Person specification
Skills
Essential criteria
* Strong understanding of the workings of the NHS
* Exceptional data analytical skills
* Excellent engagement and communication abilities
* Experience/understanding of the project lifecycle
Desirable criteria
* Experience of change in the NHS
Qualifications
Essential criteria
* Degree level qualification or diploma level qualification plus relevant experience
* Significant experience of working in a complex organisation.
Desirable criteria
* Experienced in the delivery of training and educational programmes
Experience
Essential criteria
* Significant experience of working in a complex organisation
* Experience of delivering projects against timescales
* Experience of maintaining and updating information systems and producing reports
Desirable criteria
* Experience of clinical change
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