Job summary Safeguarding / LPS Administrator, full time/permanent You will be part of a team supporting the whole Trust, promoting best practice in safeguarding adults and children across NCIC's footprint. We are a busy but friendly and supportive team, and you would be working closely with 3 other Safeguarding Administrators. The safeguarding team consists of Head of Safeguarding, Named Nurses, Safeguarding Practitioners, Lead Midwife Safeguarding and Practice Educator Facilitators. This role will also include the provision of admin support for the Deprivation of Liberty Safeguards, which is constantly developing - this is a great opportunity for the successful applicant to help improve the processes and support emerging practice. We are looking to recruit a highly organised individual who is proficient in a range of software programmes such as Microsoft Office including Excel, Outlook, Power Point and Word. The successful candidate will have advanced typing skills, excellent attention to detail and can cope well under pressure. Experience of minute taking and transcribing minutes is also desirable. For an informal chat please contact Safeguarding Administrator / Child Death Review Coordinator - Mob No. 07971 586406. Main duties of the job Meeting organisation Data input / recording Maintaining of safeguarding alerts Filing Supporting safeguarding team requests About us At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We're responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff. Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time'. Being a clinically led organisation Quality and safety at the heart A positive patient experience every time A great place to work Managing our money well As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work. Date posted 31 October 2024 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum, pro rata Contract Permanent Working pattern Full-time Reference number 262-A-24-6587933-B Job locations Cumberland Infirmary Unit 12, Port Road, Cumberland Infirmary Carlisle CA2 7AF Job description Job responsibilities Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants. Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview. Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies. Please ensure that you document evidence of meeting all the essential criteria in the supporting information. If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered. Important Information Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date. For candidates applying using a Hotmail account or have strict firewall settings please ensure the following: Junk Mail is checked regularly Disclosure and Barring Service: On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect. The changes mean that: youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed. If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so. Nacro Tel: 0300 123 1999, or email: helplinenacro.org.uk Unlock Tel: 01634 247350, email adviceunlock.org.uk or complete the online form on the Unlock website The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post: Standard Check: £18 Administration cost of £3.85 £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months. Enhanced Check: £38 administration cost of £3.90 £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months. As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits. A lease car may be available for this position; further details will be provided upon appointment if applicable. 27-day holiday scheme rising to 33 after 10 years Flexible working Scheme Excellent opportunities for development Competitive NHS Pension scheme Access to NHS discounts with retailers and leisure companies EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems These schemes are subject to availability Job description Job responsibilities Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants. Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview. Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies. Please ensure that you document evidence of meeting all the essential criteria in the supporting information. If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered. Important Information Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date. For candidates applying using a Hotmail account or have strict firewall settings please ensure the following: Junk Mail is checked regularly Disclosure and Barring Service: On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect. The changes mean that: youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed. If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so. Nacro Tel: 0300 123 1999, or email: helplinenacro.org.uk Unlock Tel: 01634 247350, email adviceunlock.org.uk or complete the online form on the Unlock website The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post: Standard Check: £18 Administration cost of £3.85 £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months. Enhanced Check: £38 administration cost of £3.90 £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months. As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits. A lease car may be available for this position; further details will be provided upon appointment if applicable. 27-day holiday scheme rising to 33 after 10 years Flexible working Scheme Excellent opportunities for development Competitive NHS Pension scheme Access to NHS discounts with retailers and leisure companies EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems These schemes are subject to availability Person Specification Qualifications Essential Minimum of GCSE level qualification in English Language and Maths or equivalent Relevant word processing qualification such as CLAIT / ECDL NVQ level 3 Business Administration or equivalent experience OR willingness to work towards the qualification Desirable Advanced administration training Knowledge Essential Good working knowledge of Microsoft Office applications including: Word, Excel and Power Point, Internet Explorer. Data input experience Experience of supporting action planning Data analysis experience Experience of organising meetings and diary management Experience of minute taking Desirable Previous admin/clerical experience within the NHS environment Experience of NHS systems Experience of supporting communication strategy Skills & Aptitudes Essential Ability to work as part of a team Self-awareness; appreciation of limitations Good communications skills, both oral and written including keyboard skills. Proven track record of organisational ability in administrative processes Ability to prioritise work unsupervised and meet tight deadlines Ability to maintain a high standard of work Ability to deal with telephone and email enquiries efficiently and effectively with minimal supervision Ability to work under pressure Ability to use own initiative to problem-solve Ability to build positive relationships with colleagues and senior staff. Personal circumstances Essential Well-developed interpersonal skills Able to relate to a broad spectrum of individuals Enthusiastic and highly motivated Desirable Able to travel independently of public transport to support meetings across the Trust Other Requirements Essential Willing to adapt to changing circumstances and priorities Flexible approach to working patterns Promote equality and value diversity Person Specification Qualifications Essential Minimum of GCSE level qualification in English Language and Maths or equivalent Relevant word processing qualification such as CLAIT / ECDL NVQ level 3 Business Administration or equivalent experience OR willingness to work towards the qualification Desirable Advanced administration training Knowledge Essential Good working knowledge of Microsoft Office applications including: Word, Excel and Power Point, Internet Explorer. Data input experience Experience of supporting action planning Data analysis experience Experience of organising meetings and diary management Experience of minute taking Desirable Previous admin/clerical experience within the NHS environment Experience of NHS systems Experience of supporting communication strategy Skills & Aptitudes Essential Ability to work as part of a team Self-awareness; appreciation of limitations Good communications skills, both oral and written including keyboard skills. Proven track record of organisational ability in administrative processes Ability to prioritise work unsupervised and meet tight deadlines Ability to maintain a high standard of work Ability to deal with telephone and email enquiries efficiently and effectively with minimal supervision Ability to work under pressure Ability to use own initiative to problem-solve Ability to build positive relationships with colleagues and senior staff. Personal circumstances Essential Well-developed interpersonal skills Able to relate to a broad spectrum of individuals Enthusiastic and highly motivated Desirable Able to travel independently of public transport to support meetings across the Trust Other Requirements Essential Willing to adapt to changing circumstances and priorities Flexible approach to working patterns Promote equality and value diversity Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name North Cumbria Integrated Care NHS Foundation Trust Address Cumberland Infirmary Unit 12, Port Road, Cumberland Infirmary Carlisle CA2 7AF Employer's website https://www.ncic.nhs.uk/ (Opens in a new tab)