Facilities Co-ordinator Location: Office based - Dover Salary: Annual £20,280.00. Hourly £13.00 PH Shift pattern: Monday - friday ( 30 hours per week ) Contract length: 12 Months Main Purpose of the Role: To provide administrative support to the Facilities Function. Key Responsibilities: Process payments and validate invoices for all utilities for Dover Properties. Administer post room services, including cost allocation of courier services and resolving related issues. Act as lead for all post room activities and queries, liaising with courier companies on contracts and supplies for the franking machine. Administer Building Services Contracts for Dover, working with procurement for tendering requirements. Monitor notice periods on all service contracts to serve notice for retendering and cost efficiencies. Administer Engineering Surveys for Dover using an online engineering portal, updating remedial actions and following up on non-compliance issues. Source, negotiate, and order goods/services for Dover Facilities. Process and receipt orders on CODA, approximately 1200 per annum. Coordinate and track all Building services documentation, including PPM and reactive worksheets, and upload to SharePoint for compliance and statistical analysis. Maintain an up-to-date register of insurance details for current contractors, ensuring minimum indemnity limits are met. Arrange service visits with contractors, requesting RAMS and passing them to line management for authorization. Liaise with DHB to arrange contractor visits to the Port and apply for work permits if required. Assist the FM manager with any ad-hoc projects. ADZN1_UKTJ