Facilities/Finance Coordinator Ref: VN233 Henley on Thames
About Us
At Macro, you get the best of both worlds: a well-established industry leader with global presence and a roster of blue-chip clients, and a people-centric business with a friendly and supportive culture. In other words, when you join Macro, you can seriously accelerate your career, all while having fun with colleagues invested in your success.
About the Role
In this role you will be the FM department’s first point of contact for administration and finance, and you will deputise for the Assistant Facilities Manager when appropriate.
Main Responsibilities
Finance
Manage finance administration for all UK sites.
Handle the invoice management process including:
Raising purchase orders on Macro Finance system (annual and reactive).
Monitoring to ensure accurate tracking.
Receipting invoices.
Troubleshooting discrepancies.
Process BACS payments and credit notes.
Conduct forecasting and accrual reporting.
Assist with budgets, AFEs, and project finance.
Vendor management
Assist with the supplier set-up/onboarding process.
Manage, track and update, contract documents.
Support the supply chain process and management.
Administer and manage small lease contracts.
Handle SPC and SCVO’s.
Facilities Management
Build and maintain good relations with MACRO and client employees.
Assist with FM enquiries, manage FM24 helpdesk jobs and escalations...