B4 Medical Secretary based in Newry
£12.86 plus paid holiday hours & paid the week following each working week
37 1/2 hrs, Monday - Friday, either 8am-4pm or 8.30am-4.30pm
Duration 6-9 months, maternity cover
Criteria
1. HNC/HND or equivalent/higher qualification and 1 years experience in a clerical/administrative role within a Clinical Setting*
OR
4 GCSEs at Grades A-C including English Language or equivalent / higher qualifications and 2 years experience in a clerical / administrative role in a Clinical Setting*
OR
3 Years experience in a clerical / administrative role within a Clinical Setting*.
1. OCR / RSA Stage 3 Word processing / Typing (Parts 1 and 2) or equivalent qualification
OR
A minimum of 1 year’s word processing experience.
* Clinical setting will be defined as working in an area that supports Medical/Nursing/AHP professions in a hospital/GP setting
KEY DUTIES / RESPONSIBILITIES
1. Prioritise and manage workload on a daily basis, escalating areas of concern to the Line Manager as appropriate. Exercise judgement and use own initiative to provide non-clinical advice, information and guidance directly to patients, relatives and carers, requiring an intermediate level of medical terminology and procedures.
2. Management of waiting lists which includes providing timely reports for consultants, eg, ensuring all patients receive treatment within Integrated Elective Access Policy targets (IEAP) and other Regional and internal milestones.
3. Responsible for compiling admission and theatre lists following guidance given by the consultant(s), which includes allocating/replacing patients for theatre slots and ensuring theatre sessions are used to full capacity and recorded on the relevant systems.
4. Take initial receipt of all incoming correspondence – telephone, written and enquiries. Using initiative, prioritise urgency of response required and bring to the attention of consultant where necessary.
5. Prioritise and manage effectively results from x-ray and laboratory systems, ensuring all examinations and investigations have been received and brought to the attention of medical staff without delay.
6. Supervise and support new secretaries and audio-typists and actively participate in the induction and training of new staff within the directorate.
7. Monitor the typing workload within the office and allocate to audio-typists where appropriate and monitor quality of performance, escalating areas of concern to the Directorate/Service Administrator. Reporting all typing backlog figure on a monthly basis.
8. Manage the consultants dairy/schedule informing appropriate staff of changes to work schedule which affects theatre and out-patient scheduling. Co-ordinate the consultant(s) personal dairy for internal and external meetings.
Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
If you wish to apply or would like more information, please email your CV in Microsoft word format to
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.