3 days ago Be among the first 25 applicants
Direct message the job poster from Pettit Singleton Associates
Marketing Manager at PSA | cultivating relationships and engagement in the Construction Sector | Content | Campaigns | Events | Relationships |…
COMPANY DESCRIPTION
Pettit Singleton Associates (PSA) is one of the North West's largest Building Services Engineering design Practices with offices in Preston Docklands and Warwick Bridge, Carlisle. The company's philosophy is to provide the highest standard of service to clients, exceeding their expectations with innovative and practical building services solutions. PSA has been awarded numerous prestigious projects due to its commitment to quality and client satisfaction.
We work across all sectors and we’re looking for the right person to help support our office administration with receptionist and secretarial work.
ROLE DESCRIPTION
This role is a support role to both our Office Manager and our engineers. It is an administrative role that encompasses being the receptionist for the Preston office, secretary to the engineers and support for the Office Manager.
REQUIREMENTS
* TELEPHONE SKILLS - Answering office phone calls in accordance with group standards, filtering calls and distributing messages as necessary. It is therefore necessary to have a good telephone manner and be able to deal with Client and Supplier queries.
* PHOTOCOPYING - Photocopying and scanning of documents and other correspondence to be filed as required within the company drives.
* TYPING - Copy and audio typing skills would be required in this role. Microsoft Word and Excel skills are essential in order to carry out relevant typing such as Minutes of Meetings, Reports, Specifications etc. An ability to prioritise work and communicate with other members of staff is key. This will include preparing and distributing documentation prior to meetings.
* TIMESHEETS - Inputting timesheets on to our software system, and ensuring all staff timesheets are kept up to date. Full training on our timesheet software will be provided.
* DATA ENTRY - Managing Customer Relationship Management system, updating customer data, keeping records up to date.
* OTHER DUTIES
* i. Greeting visitors and organising the Meeting Room for office meetings.
* ii. Punching and binding of specifications and documents if required.
* iii. Preparing distribution/combining pdf documents and upload of specifications for email purposes.
* iv. Managing diaries and making appointments.
* v. Booking rooms and travel arrangements.
* vi. Preparing the mail at the end of the day and ensuring it is posted before the last collection.
* vii. Delivering documents etc. to other offices as and when required, therefore a full clean driving license would be advantageous.
* viii. Carrying out weekly stationary and off supply inventory checks, and obtaining relevant quotes from suppliers.
* ix. Purchasing general office items such as tea, coffee, sugar etc. as required.
* x. Ensuring the Kitchen area is kept clean and tidy at all times; loading and unloading the dishwasher etc.
* xi. Adhoc duties in line with PSA management system.
* xii. Any other duties that are considered to be within your capabilities.
DESIRED BUT NOT ESSENTIAL
Experience within the construction sector
Experience working within a consultancy environment
Experience using Microsoft Office applications including Word, PowerPoint and Excel
Experience managing HR and invoicing processes
HOW TO APPLY
Please send your CV and a covering email to info@psaltd.co.uk.
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Administrative
Industries
* Construction
#J-18808-Ljbffr