ABOUT US
Reflo (WWW.REFLO.COM) have burst onto the apparel scene to bridge the gap between sustainable clothing and high-performance premium sportswear.
Our goals are monumental and go beyond selling a lot of gear - we aim to plant 1 million trees and recycle over 5 million plastic bottles in our first 5 years. That is something we can all be proud of.
We are a start-up that has achieved great things in a very short existence; including signing multi-year international collaborations and bringing onboard Harry Kane as our first global ambassador and investor.
We celebrate our vibrant work culture and boast that our external partners are treated well, therefore our internal environment should echo that. We have created awesome initiatives to ensure our team loves working here, including birthday leave, gym memberships, and a set number of “duvet days.” Plus, don’t miss out on asking about “The Dream Machine”!
ABOUT THE ROLE
We are looking for a talented and driven Systems and Data Manager to join our team. This role will play a critical part in managing our technology ecosystem, ensuring data integrity, and collaborating with external partners to enhance internal system integrations and user interfaces.
RESPONSIBILITIES
Systems Management
Experience with the exact systems mentioned is not required.
* Oversee and maintain company systems, including (but not limited to):
* Apparel Magic (inventory management, product lifecycle management).
* Xero, ApprovalMax, and XeroMe (financial systems).
* OneDrive/SharePoint (file management and collaboration).
* Leavewizard (HR leave tracking).
* Utilisation of Microsoft 365 suite (Teams, Outlook, and related tools) to streamline communication and collaboration.
* Ensure seamless integration and optimization of software tools to support operational efficiency.
* Regularly review and recommend updates or new systems to meet business needs.
Data Management
* Manage and maintain the integrity of business data across systems.
* Design and implement data reporting structures to support decision-making in:
* Sales performance.
* Inventory management.
* Operational insights.
* Build automated dashboards and reports for stakeholders, ensuring actionable insights are readily available.
UX/UI Contribution to Business Operations
* Collaborate with the Business Operations team to improve internal system usability and functionality.
* Work closely with freelancers and software development agencies to implement and integrate internal systems.
* Provide input on basic UX/UI elements for internal tools, ensuring efficient workflows and user-friendly interfaces.
* Maintain consistency in system design and functionality across all internal platforms.
Cross-Departmental Support
* Act as a central point of contact for system-related queries across departments (Operations, Sales, Finance).
* Provide training and support to team members on system usage and best practices.
Continuous Improvement
* Audit existing workflows and recommend improvements for efficiency and scalability.
* Stay up-to-date with the latest technology trends in systems, data management, and UX/UI design to keep Reflo competitive.
ABOUT YOU
ESSENTIALS
* Bachelor’s degree in Computer Science, Data Analytics, UX/UI Design, or a related field.
* 5+ years of experience in systems and data management roles.
* Basic understanding of UX/UI principles.
* Strong proficiency in:
* Data analytics tools (Excel, Power BI, or Tableau).
* System integration and optimization.
* Basic awareness of coding or scripting skills (e.g., SQL, Python) is a plus.
* Excellent problem-solving and analytical skills.
* Experience with Microsoft 365 tools (Teams, OneDrive/SharePoint, and related apps).
* Ability to manage multiple projects and stakeholders in a fast-paced environment.
PREFERRED SKILLS
* Experience in the sportswear or retail industry.
* Familiarity with sustainability metrics and reporting.
* Knowledge of e-commerce platforms and CMS systems.
IMPORTANTLY
At Reflo, we thrive on collaboration and expect everyone to dive in beyond their core responsibilities! We believe in rolling up our sleeves and working together to achieve our collective goals.
* Embrace a proactive, solution-oriented mindset, seeking opportunities to enhance the team's success and support the development of the sustainability mission across all areas of the business.
* Contribute feedback on process improvements and workflow optimizations for the company.
* Share knowledge and expertise with colleagues to foster a culture of continuous learning and skill development.