Employer Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Royal Albert Edward Infirmary
Town: Wigan
Salary: £26,530 - £29,114 pa pro rata
Salary period: Yearly
Closing: 24/04/2025 23:59
Data Administrator
NHS AfC: Band 4
Choose Well - Choose WWL
Job overview
An exciting opportunity has arisen within WWL for an experienced, well-motivated and enthusiastic Data Administrator to join the Supportive and Palliative Care Team on a part-time permanent basis. The role will be 30 hours per week worked over 7 days.
The main aim is to support the team with ongoing developments and provide support on a range of data projects; however, the post holder will be required to provide cross cover for the supportive and palliative care support worker for periods of leave.
The role requires that the post holder produce and collate data using a range of data and information systems to produce routine reports. The post holder will ensure that data quality is at the forefront of their work and will be required to undertake data quality checks.
Data entry, analysis, validation, and manipulation are key requirements of this role. It is essential that the post holder is confident in collating information from many sources. You should have knowledge and experience of using a range of Excel software in addition to excellent IT skills with a working knowledge of Microsoft Office.
Main duties of the job
* The role requires that the post holder produce and collate data using a range of data and information systems to produce routine reports. The post holder will ensure that data quality is at the forefront of their work and will be required to undertake data quality checks.
* Data entry, analysis, validation, and manipulation are key requirements of this role. It is essential that the post holder is confident in collating information from many sources. You should have knowledge and experience of using a range of Excel software in addition to excellent IT skills with a working knowledge of Microsoft Office.
* Provide cover as required within the administration team.
Working for our organisation
Choose Well - Choose WWL
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff makes for happy patients’. We have a recognised track record in staff engagement and living our values ‘the WWL Way’.
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind, we are seeking to recruit people who share our values and beliefs.
Detailed job description and main responsibilities
Key results from the job holder
* The role requires that the post holder produce and collate data using a range of data and information systems to produce routine reports. The post holder will ensure that data quality is at the forefront of their work and will be required to undertake data quality checks.
* Data entry, analysis, validation, and manipulation are key requirements of this role. It is essential that the post holder is confident in collating information from many sources. You should have knowledge and experience of using a range of Excel software in addition to excellent IT skills with a working knowledge of Microsoft Office.
Planning and Organisational Duties
* Ensure planning of own workload, liaising with colleagues to ensure that project deliverables are achieved.
* Ensure awareness of project timescales and work with colleagues to deliver project milestones within the timescale.
* Timely and accurate processing of information relating to the team’s data collection.
Communications and Key Working Relationships
* Communicate interdepartmentally with all levels of staff and external agencies including community and charitable organisations.
* Adhere to Trust policies when accessing patient information.
* Maintain confidentiality and abide by the Data Protection Act.
Responsibility for Finance
* Ensure that all resources and equipment that are used within the course of carrying out their duties are utilised in line with manufacturers’ instructions.
* Contribute to service development to look at ways to minimise waste and make savings in the use of resources.
* Provide cover for colleagues as appropriate to ensure service continuity.
Responsibility for Human Resources
* Assist teams in providing cross cover for the work of absent clerical supports/assistants when necessary. Co-ordinate leave in line with the administration arrangements to ensure continuity of service.
* Support new staff induction together with the identification and support of their training requirements and demonstrate own duties to less experienced staff.
* Facilitate a supportive learning environment that enables all members of the administration team to develop.
* Recognise the effective utilisation of all appropriate development resources and opportunities, undertaking training where required.
* Promote the ethos of continuous improvement disseminating any new knowledge gained to other colleagues.
* Recognise and accept responsibility for own personal development. Fully participate in the Trust’s appraisal system and personal development planning process on an annual basis.
Responsibility for Health & Safety
* Compliance with the Health & Safety at Work Act 1974 – the post holder is required to fulfil a proactive role towards the management of risk in all of their actions. This entails the risk assessment of all situations, the taking of appropriate actions and reporting of all incidents, near misses and hazards, and a statutory duty of care for their own personal safety and that of others who may be affected by their acts or omissions.
Person specification
Qualifications
* NVQ 3 in Business or Administration (or equivalent) or relevant experience.
Experience
* Demonstrable administration experience within an office environment.
* Experience of using a wide range of Microsoft applications including Excel and Outlook.
* Experience of dealing with sensitive and confidential information with an understanding of data protection legislation.
Skills
* Accurate and efficient IT and keyboard skills.
* Effective interpersonal, organisational and communication skills.
* Ability to communicate clearly with a wide variety of colleagues both verbally and in writing.
* Able to operate independently and as part of a team.
Knowledge
* Knowledge of confidentiality and Data Protection.
Additional
* Speak English to an appropriate standard relevant to their role, i.e., with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation.
* Sitting for extended periods of time at a VDU and light physical effort carrying stationery, archived information.
* Prolonged periods of concentrating.
* Ability to respond to unpredictable work patterns and interruptions.
Our Trust prefers candidates to submit applications online. Please contact the Recruitment Team on 01942 244000 if you have difficulty applying online.
The Trust reserves the right to close adverts earlier than the stated closing date if there is a high volume of applications.
We endeavour to inform all applicants of the outcome of their application by email or SMS text message.
Guidance on Completing Your Application
Applications are scored against the person specification; therefore, we recommend that you use the supporting information section of your application form to demonstrate how you meet the essential and desirable criteria for the role, providing illustrative examples where possible.
On-Call
Please note that some roles may require you to participate in an on-call rota if the role is predominantly operational.
WWL has signed up to the Greater Manchester Continuous Service Commitment and will recognise your continuous or ‘unbroken’ service in any Greater Manchester Local Authority or NHS organisation, Transport for Greater Manchester, Greater Manchester Fire and Rescue Service, or Greater Manchester Combined Authority; giving you access to our service-related benefits.
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