Job summary Emergency Medicine Directorate BAND 4 MEDICAL SECRETARY - 37.5 hrs (Fixed Term / Secondment Opportunity) We have an exciting opportunity for a suitably qualified individual who would be interested in Joining the Acute Medicine Secretarial Team, primarily based at Royal Stoke, with adhoc working at County Hospital. We are looking for a reliable; self-motivator who puts our patients first, interacts well within a team, and who wants to develop professionally and supervise their own team. Main duties of the job The post holder is required to provide comprehensive secretarial, waiting list management and administrative support to medical and nursing staff within a specialty team. The post holder will assist medical and nursing colleagues in the organisation of the specialty team workload, communicating appointment and admission related information to patients/carers. The post holder will be compliant with the Patient Access Policy and Divisional requirements in terms of inpatient and outpatient waiting list management. The post holder will be responsible for the supervision of the administration team. About us University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. We serve around three million people and we're highly regarded for our facilities, teaching and research. The Trust has around 1,450 inpatient beds across two sites in Stoke-on-Trent and Stafford. Our 11,000 strong workforce provide emergency treatment, planned operations and medical care from Royal Stoke University Hospital and County Hospital in Stafford. We are the specialist centre for major trauma for the North Midlands and North Wales. We have put together a wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their potential. Our goal is to be a world-class centre of achievement, where patients receive the highest standards of care and the best people come to learn, work and research. Investing in the health and wellbeing of our staff is really important to us.We offer a range of options for our staff to help maintain a good work-life balance including full time, part time hours and bank hours.We are also committed to offering flexible working wherever we can and where relevant to the role and the service, agile working.You can select your preferences upon application. Date posted 30 January 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year PA Contract Fixed term Duration 6 months Working pattern Full-time Reference number 205-6831298-A Job locations Royal Stoke & County Hospital Newcastle Road Stoke on Trent ST4 6QG Job description Job responsibilities For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Hiring Manager. Job description Job responsibilities For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Hiring Manager. Person Specification Qualifications Essential Good general education to include GCSE English or equivalent Knowledge, Skills, Training and Experience Essential Secretarial and/or clerical experience Experience of working in an acute Trust. Proficient in the use of IT systems; Microsoft Office, Excel, word and Outlook Good self-organisation and prioritisations skills Desirable Waiting List Management Personal Qualities Essential Organised Takes Responsibility and Delivers Objectives Positive Mindset Person Specification Qualifications Essential Good general education to include GCSE English or equivalent Knowledge, Skills, Training and Experience Essential Secretarial and/or clerical experience Experience of working in an acute Trust. Proficient in the use of IT systems; Microsoft Office, Excel, word and Outlook Good self-organisation and prioritisations skills Desirable Waiting List Management Personal Qualities Essential Organised Takes Responsibility and Delivers Objectives Positive Mindset Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name University Hospital of North Midlands NHS Trust Address Royal Stoke & County Hospital Newcastle Road Stoke on Trent ST4 6QG Employer's website https://www.uhnm.nhs.uk (Opens in a new tab)