Ashton Recruitment require a Business Assistant for our client based in Belfast city centre.
Position: Business Assistant (Finance)
Location: Belfast
Duration: Temporary
Rate of Pay: £15.98 per hour
Hours of Work: Monday-Friday, 37 hours per week
Duties will include (but not be limited to):
1. To take day to day responsibility for monitoring the procurement of goods and services (purchase orders) and processing direct payments in accordance with relevant council and departmental procedures.
2. To assist the appropriate officer in the preparation of all documentation in relation to quotations or tenders, maintaining a procurement database and participating in the evaluation of relevant quotations and tenders, as appropriate.
3. To monitor and resolve invoice related queries and compliance issues in conjunction with departmental and corporate staff ensuring deadlines are met.
4. To be responsible for the maintenance of the department's petty cash and, or floats and the timely recoupment of same from the Finance and Resources Department.
5. To maintain records associated with the payment and receipt of grants and to liaise with departmental staff regarding grant payment issues.
6. To collate and prepare weekly and monthly income and VAT returns for the department in line with all relevant procedures.
7. To assist the appropriate officer in ensuring the centralised control of income, and management of the department's sales ledger and debt in line with departmental and corporate procedures.
Essential Criteria:
Applicants must, as at the closing date for receipt of application forms, be able to demonstrate on the application form, by providing personal and specific examples, at least one year's relevant experience in each of the following three areas:
1. Assisting in the collation, review and analysis of budget and financial reports and processing all associated financial transactions.
2. Dealing with the receipt of income including the completion of reconciliations and, or the processing of orders for goods and services in accordance with the relevant processes and procedures.
3. Supervising staff daily within an office environment including programming workloads and priorities.
Ashton Recruitment is acting as a Recruitment Business.
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