This is a maternity leave cover - fixed term for 12 months Responsible for overseeing all First Team Operations at both the Club’s Training Ground and Stadium, with a particular focus on providing daily support to all players and coaching staff, as the primary point of contact. In conjunction with the Head of Football Administration & Operations, this role will help to oversee and overcome the day-to-day internal challenges of communicating and coordinating players, staff and resources to ensure on- pitch delivery and focus runs seamlessly. Core responsibilities/Accountability General Administration ▪ In conjunction with First Team staff, upload a monthly training schedule to Kairos. ▪ Management of international call-ups for players in accordance with FIFA regulations and ensuring regular liaison with first team staff on call-ups received. Main point of contact and regular dialogue with relevant national associations as required. ▪ Manage appearance and event requests, submitted for first team Head Coach, Backroom Staff and Players, in conjunction with other domains. ▪ Manage the following areas, relating to loan-out players: o Data requests with loan club in line with the IDP process. o Maintain contact and relationship with the Clubs Loan players. o Implement & maintain a Player loans schedule. ▪ Assist the Head of FO&A, create contractual and registration documentation for professional players, including the registration process on IFAS and TMS. DECLARATION Fixtures ▪ Pre and post-match administration for all home and away fixtures, to include but not limited to: ▪ EFL IFAS submissions, including the management and seasonal administration of: o Squad List o Squad Numbering o Kit confirmations o Team Sheets ▪ MOAS arrangements (to include Match Official confirmations and Post-match Reports) ▪ FA reporting (on-field disciplinary and crowd misconduct) ▪ Liaise with the EFL/FA in conjunction to fixture related matters, including postponements and rescheduling requirements. ▪ Liaise with visiting teams, to provide documentation and guidance, including logistics and red zone protocols when submitted by the opposition. ▪ Produce a detailed itinerary communicating to staff and players through the appropriate channel. ▪ Attendance of all first team home matches, unless otherwise agreed by prior arrangement. Including managing and overseeing the Players’ Lounge on a match day, which includes the supervision of player tickets, parking and family enquiries. Logistics ▪ Budget, forecast and record all expenditure relating to first team travel and accommodation. ▪ Source travel and accommodation provision for all First-Team fixtures within an appropriate timeframe to obtain the best value experience (including the management of signing contracts, menu arrangements, housekeeping requirements, pax/rooming lists and invoicing) ▪ Provide logistical support to the head coach ▪ Ensure all operations fall within the domain budget ▪ Assist the Head of FO&A with pre-season training programme and any pre-season logistical arrangements. Player Services ▪ Maintain Players GBE/BRP/VISA applications and renewals to ensure Players remain eligible ▪ Support new signings relocation aspects to source appropriate accommodation in conjunction with the Club, to include but not limited to, utilities and other accommodation related matters. ▪ Support the player and family with GP, Dentist, Bank, Schools, language lessons vehicle purchases as required. ▪ NINO registrations, HMRC and Passport requirements. ▪ Retain an up-to-date player directory for all professional players. ▪ In conjunction with both payroll and the finance department, manage financial matters relating to some player liaison duties such as relocation receipts as well as hotel and travel invoices. ▪ Provide monthly updates to relevant stakeholders on Players social circumstances “birthdays, births, engagements, bereavements etc. About The Candidate Previous experience within a league or football club Experience of Football or other sports administration at a responsible level and the pressures within Knowledge of domestic football regulations Knowledge of FA, League and Club rules and regulations Experience working with iFas and TMS Experience working within a professional sporting environment Experience with IT and a range of software, including but not limited to, all Microsoft Office programmes and Email About The Club Continually work towards the Club’s corporate strategic goals. Communicate, promote and protect the Club values to enhance an elite high-performance environment. Attend all professional development events and actively engage in a personal development plan and integrated appraisal process. Ensure compliance with all the policies and procedures contained within the Staff Handbook, paying regard to the Equal Opportunity, Dignity at Work and Health & Safety and security policies. Ensure the Club’s Safeguarding rules and regulations are adhered to at all times in accordance with current legislation For matters relating to the role, maintain efficiency of all football administration matters, and ensure compliance for the Football Club with all governing body rules and regulations (i.e. EFL, Football Association, UFEA and FIFA)