Legal Receptionist
Stunning law firm moving to a brand new office is looking to hire an experienced Temporary Legal Receptionist to join them on an ongoing basis from Monday 24th March 2025 for a minimum of 2 months with the possibility of this role moving to a permanent hire as the firm is moving to a new office on Monday 24th March.
* 9am – 5.30pm
* To £35,000 pro-rata
* Stand alone role
* Fetter Lane based
Temporary Receptionist duties:
* Providing administrative support to the Office Manager with regard to the facilities management of the office
* Re-setting meeting rooms once meetings have finished
* Greeting clients and external visitors when they arrive for meetings, following visitor sign-in procedures. Ensuring meeting rooms are kept tidy at all times
* Overseeing meeting room bookings and ensuring appropriate room set-up and refreshments are in place, arranging catering for working lunches whenever necessary
* Dealing with incoming deliveries, being a contact point for the building’s reception team in respect of incoming post and couriers, arranging distribution of post internally
* Booking couriers and sending outgoing post
* Answering incoming telephone calls, assisting where appropriate and/or taking messages
* Organising video-conferences using the firm’s VC software, coordinating with external participants and the IT team where necessary
* Ordering stationery and kitchen supplies and monitoring stock levels
* Assisting with ad hoc office moves
* Facilitating the shredding of confidential documents
Essential requirements for the Temporary Receptionist:
* Prior experience of working in an office environment
* Effective communication, both orally and in writing
* Friendly and professional demeanour, demonstrating high levels of client care, and having excellent organisational and time management skills
* Experience and willingness to provide a top-class catering service to guests
* The ability to work efficiently and, at times under pressure
* Excellent organisational skills and attention to detail
* Experience of prioritising their workload in order to juggle conflicting demands and meet deadlines
* Proficiency with Microsoft Office programs
* Excellent customer service to both internal and external clients