Do you want to create a better world for animals? At the RSPCA, we believe all animals deserve kindness and respect. We work for the benefit of every animal – as well as pets, that includes farmed animals, wildlife, and animals used in science. Choose a career with us and make a difference for every kind. We are looking for a new team member to join us as our Property/Facilities Admin Assistant. You will be working as part of the team reporting to the Property Service Manager on a permanent employment basis. Working hours: 28 hours / Mon - Friday. You will be hybrid working from the South East hub in Horsham for a minimum of three days a week, and home working, with occasional travel to our London hub. Flexibility in hours - with the introduction of Core Hours staff can work their 35 hours flexibly across Monday to Friday. Core hours are 10.00am - 15.00 (please note this role may be required to provide office cover and therefore would be expected to demonstrate flexibility around cover timings). This role is part of the administration team to support all requirements for Estates, Facilities, Property Projects and Environment Teams. Interviews are set to take place at the end of January, these will be face-to-face in our Horsham Office. We role model our values through our people culture and keep connected through regular check-in's and team meetings, your colleagues are always on hand to support or chat. It's important to us that you feel part of our team from the get go Are you ready to be part of our journey and make a difference? The RSPCA Estates & Environment team provides services across the National society portfolio comprising a mixture of freehold and leasehold property:- 19 Animal centres 21 inspectorate offices 100 residential housing units for current and retired employees Central hub offices in London and Horsham Other ancillary premises. The Property/Facilities Admin Assistant plays a vital role in supporting the RSPCA Estates and Environment teams by ensuring efficient processes and adherence to safety and compliance standards. Collaborating closely with the Property Service Manager and colleagues, the role involves managing planned maintenance, addressing reactive tasks via the CAFM Helpdesk system, and overseeing contractor management to ensure timely task completion. Additional responsibilities include maintaining documentation, assisting with contracts, raising purchase order requests, and processing invoicing as well as other finance and procurement support tasks. To support our wider RSPCA colleagues you will be available to provide office cover at the South East Hub in Horsham, and occasionally you may be asked to attend the London Hub. Ideally a knowledge and experience in either facilities and property management, or in a similar role such as helpdesk/call centre or construction support roles. Or who has a background in estates management support. Someone who is proactively able to manage a task independently - keeping an overview of the work required, chasing contractors or suppliers to move work forward, following up by email or telephone to get appointments made or documentation supplied. A person able to independently plan the work tasks, and prioritise workload to meet deadlines. A competent user of IT, comfortable with using email, recording meeting minutes, type up procedures, and general IT filing functions. Someone who is comfortable working in a support function within a large organisation, and has the confidence to uphold health and safety, and statutory compliance, and deliver excellent customer service. They demonstrate an ability to work collaboratively and with diplomacy across organisational teams, to reach the goals and ambitions of the organisation. They have, or are willing to learn, current health and safety knowledge and statutory compliance requirements. Experienced in handling: documentation checking, invoice payments, raising purchase order raising and general administration support duties. You would be trained as, or willing to be trained as, a fire warden and a first aider. Successful candidates for certain RSPCA roles will need to undergo a Disclosure and Barring Service (DBS) check. Applicants must have the legal right to work in the UK - We are unable to sponsor visas at RSPCA Due to high interest in some of our roles, we review applications as they are received. This can occasionally result in positions closing earlier than advertised. Therefore, we strongly recommend submitting applications early. Unfortunately, we are unable to accept applications after the posted closing date. We want to ensure we do all we can to give you a positive candidate experience through our recruitment. Whilst we do try to give feedback where we can, sometimes due to receiving high levels of applications, this may not always be possible We recognise that a diverse and inclusive workforce is essential to achieving our core mission. For this reason we actively encourage a wide diversity of applications - in particular from members of minority ethnic groups, and people with disabilities - as these candidates are currently under-represented at the RSPCA. Should you need any support with your application or interview process please contact resourcingteamrspca.org.uk / 0300 123 0685. Our mission is to ensure animals have a good life by rescuing and caring for those in need, by advocating on behalf of all animals and by inspiring everyone to treat them with compassion and respect