An opportunity has arisen for a Medical Secretary to act as a personal assistant to both clinical leads in the Minor Injury Unit (MIU) and Same Day Emergency Care (SDEC) in Prince Philip Hospital, Llanelli and provide a comprehensive secretarial and administrative support to both teams and designated staff. The postholder will be responsible for typing, maintaining records both manually and on the computer system and demonstrate the ability to handle sensitive and confidential patient information. i.e. clinical letters, investigations and results. The postholder acts as the first point of contact for all forms of communication for the respective teams from patients, family and hospital staff. An exciting opportunity has arisen for an enthusiastic and experienced individual to join our S-CAMHS Team within MH&LD Directorate Admin Services, in the role of Band 4, Medical/Team Secretary, Based in Ty Helyg, Caradog Road, Aberystwyth, working Monday to Friday 09:00am - 5:00pm. Experience of a range of IT systems including Microsoft Word, Excel Management, Data Collection, Power Point, and E-Mail, coupled with proven secretarial skills and previous experience is essential. Be the first point of contact for the department / service. Deal with all queries both in person, via the telephone and or e-mail. Support departments in general admin duties Liaise where necessary with senior members of team. Process incoming confidential and routine mail and distribute accordingly. Use initiative, discretion and service knowledge to action as necessary. Ensure all outgoing mail is addressed appropriately Maintain clinical diaries, ensuring clinicians are aware of their commitments, adjusting conflicting demands as and when required. Schedule statutory meetings, ensuring appropriate files and other relevant information is available so that meetings are conducted in an efficient and cohesive manner. Filter and respond to requests from other staff, prioritising the demands on the time of the Clinicians / Consultant(s) / Medical Staff. Ensure relevant records and documentation (results, reports, correspondence) are available for clinics and or assessments Use various Health Board approved Software. Process and register departmental / service referrals, liaising with Medical Records as and when required. Ensure patients / service users / clients contact address, personal and GP details are entered on to approved Health Board Patient Administration System(s) and update as and when required. Take responsibility for departments and own filing. Hywel Dda University Health Board Is The Planner And Provider Of NHS Healthcare Services For People In Carmarthenshire, Ceredigion, Pembrokeshire And Its Bordering Counties. Our 12,000 Members Of Staff Provide Primary, Community, In-hospital, Mental Health And Learning Disabilities Services To Almost 400,000 People Across a Quarter Of The Landmass Of Wales. We Do This In Partnership With Our Three Local Authorities And Public, Private And Third Sector Colleagues, Including Our Volunteers, Through Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest. Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire. Two integrated care centres (Aberaeron and Cardigan, Ceredigion). Community Facilities, Including 48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes. Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales. For further details / informal visits contact: Name: Colin O'Sullivan Job title: Hospital Service Manager Email address: colin.osullivanwales.nhs.uk