Post title - HR Administrative Associate.
Division - Human Resources
Reporting to Divisional Human Resource Manager
Post Definition/Purpose
The post holder is responsible for working to strict deadlines to support the Human Resource Department to achieve daily requirements and to achieve set department KPI’s.
Key Responsibilities
Promote a culture of working safely by always working in a safe manner complying with company Health & Safety and environmental standards.
Arranging and carrying out interviews in line with business needs.
To be prepared to undertake and support other reasonable requests made by the company.
To provide a helpful and professional service to all departmental customers and suppliers that visit G-TEM in person or over the telephone.
To file all HR documentation in the correct personnel files.
Administration support to main office including – stationary orders, archive filing and logging, control and log all internal forms.
Taking minutes when required.
Provide lunch and refreshments for company visits where required.
To deliver the Company induction to new starters and make sure relevant documentation is completed.
To support the Divisional Human Resource Manager with various tasks or projects.
Contacting employees when required in line with the Company absence management policy and issuing of the daily absence report.
Data inputting onto Crown System i.e. new starter documentation including right to work/ change of details / disciplinary data etc.
Scheduling Health Surveillance appointments
Control and maintaining employee locker system
Liaising with the Payroll department with regards to new starter dates / MED3 dates / other.
Skills & Abilities
Previous busy factory/manufacturing experience is desirable.
Ability to read and follow written and verbal instructions and complete required HR paperwork.
Ability to problem solve.
Experience in confidentiality is essential (GDPR).
Excellent literacy and numeracy.
Knowledge of Time and attendance systems – Crown an advantage.
Excellent knowledge of word, excel and outlook email.
Good telephone manner.
Customer service skills.
Must be approachable and flexible.
Must be able to complete overtime when required due to business needs.
Qualifications & Experience
Experience of working to deadlines and targets.
Previous experience in a fast-paced Manufacturing environment would be advantageous.
Must have an excellent time and attendance record.
Experience in other administration roles an advantage.
Must be able to drive and have own transport.
Must be PC literate.
Package
25 days holiday (mostly fixed with plant shutdowns) + 8 Bank holidays.
37.5-hour week working Monday to Friday.
Paid Overtime (up to 1.5 hours compulsory overtime per day depending on business need) as agreed by the Divisional Human Resource Manager.
Fixed term contract potentially leading to permanent.
Workwear provided.
Training & Development plan for advancement in Human Resources.
Potential for advancement in the Company.
Free parking
Working a day shift pattern.
DAYS – 08:00am – 16:30pm – Monday to Thursday
08:00am – 15:30pm – Friday