Job summary THIS POST IS FIXED TERM/SECONDMENT FOR 12 MONTHS DUE TO MEETING THE NEEDS OF THE SERVICE Would you like to become part of the national Vaccine Preventable Disease Programme (VPDP) to help improve health protection for people across Wales? Are you interested in further developing your career in programme and project support/management? If so, the VPDP has an exciting opportunity for you to join us and to lead on a variety of programmes and projects.The purpose of this post is to manage and support operational aspects of the VPDP in delivering their role in national immunisation programmes and projects. Main duties of the job This is an exciting and rewarding opportunity for an experienced project support manager to: Provide project management support to VPDP Liaise, develop and build relationships and effective lines of communication with key partners Build and manage delivery plans in line with Project/Programme methodology Monitor VPDP budgets in line with agreed parameters. Analyse information made up of various components in order to identify the critical path for the overarching programme/projects. Assist and respond to enquiries from external organisations. About us We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations. Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change. Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis. To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/ For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/ Date posted 11 March 2025 Pay scheme Agenda for change Band Band 5 Salary £30,420 to £37,030 a year per annum Contract Secondment Working pattern Full-time Reference number 028-AC065-0325 Job locations Capital Quarter 2 Tyndall Street Cardiff CF10 4BZ Job description Job responsibilities You will have detailed knowledge and experience in the management of programme and office procedures, proven experience of working autonomously, and be an enthusiastic, experienced and driven individual. An ability to demonstrate excellent interpersonal and communications skill, and a track record of working to deadlines and under pressure is required. We are looking for a team member who is self-motivated and flexible in their approach to work. The applicant must be able to work accurately and efficiently, use their own initiative and have excellent time management skills. The successful candidate will provide co-ordination, business and operational project support and have lead responsibility for managing a number of key project work packages. We would welcome applications from individuals who can demonstrate excellent organisational skills and the ability to independently prioritise a multitude of conflicting tasks effectively. Experience of both project management and/or administration is required. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. Job description Job responsibilities You will have detailed knowledge and experience in the management of programme and office procedures, proven experience of working autonomously, and be an enthusiastic, experienced and driven individual. An ability to demonstrate excellent interpersonal and communications skill, and a track record of working to deadlines and under pressure is required. We are looking for a team member who is self-motivated and flexible in their approach to work. The applicant must be able to work accurately and efficiently, use their own initiative and have excellent time management skills. The successful candidate will provide co-ordination, business and operational project support and have lead responsibility for managing a number of key project work packages. We would welcome applications from individuals who can demonstrate excellent organisational skills and the ability to independently prioritise a multitude of conflicting tasks effectively. Experience of both project management and/or administration is required. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. Person Specification QUALIFICATIONS Essential NVQ Level 4, Degree, or equivalent level of experience PRINCE 2 Foundation or equivalent Good knowledge of MS Office Suite Thorough understanding of administrative procedures Thorough understanding of programme office functions Knowledge of filing/data systems including records management Desirable Advanced ECDL MSP Foundation Microsoft Project EXPERIENCE Essential Experience of communicating with all levels of professional staff and the public Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records Experience of operating Microsoft Office Suite Experience of producing management information reports Experience of project implementation and monitoring on-going projects Experience of managing finance systems e.g. budget monitoring Experience of managing, maintaining and developing systems and procedures Experience of implementing administrative policies and procedures Experience of applying project management methodologies Using MS Project Desirable Experience of monitoring performance indicators Experience of formal minute taking Experience in an NHS environment PERSONAL ATTRIBUTES Essential Ability to work on own initiative and self-manage workload Able to organise multi- disciplinary meetings and events Excellent management and communication skills and knowledge Analysing information from numerous sources Advanced IT/keyboard Skills Able to delegate responsibility and tasks to ensure delivery to agreed objectives Desirable Training in MS Project Ability to speak Welsh/ willingness to learn Person Specification QUALIFICATIONS Essential NVQ Level 4, Degree, or equivalent level of experience PRINCE 2 Foundation or equivalent Good knowledge of MS Office Suite Thorough understanding of administrative procedures Thorough understanding of programme office functions Knowledge of filing/data systems including records management Desirable Advanced ECDL MSP Foundation Microsoft Project EXPERIENCE Essential Experience of communicating with all levels of professional staff and the public Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records Experience of operating Microsoft Office Suite Experience of producing management information reports Experience of project implementation and monitoring on-going projects Experience of managing finance systems e.g. budget monitoring Experience of managing, maintaining and developing systems and procedures Experience of implementing administrative policies and procedures Experience of applying project management methodologies Using MS Project Desirable Experience of monitoring performance indicators Experience of formal minute taking Experience in an NHS environment PERSONAL ATTRIBUTES Essential Ability to work on own initiative and self-manage workload Able to organise multi- disciplinary meetings and events Excellent management and communication skills and knowledge Analysing information from numerous sources Advanced IT/keyboard Skills Able to delegate responsibility and tasks to ensure delivery to agreed objectives Desirable Training in MS Project Ability to speak Welsh/ willingness to learn Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Public Health Wales Address Capital Quarter 2 Tyndall Street Cardiff CF10 4BZ Employer's website https://phw.nhs.wales/ (Opens in a new tab)