Are you looking to start a career in Facilities Services? Are you looking to progress your career within a Top 50 national law firm? Mills & Reeve have an excellent opportunity to join the team as a Facilities Assistant.
The role
You will be an integral member of the facilities team and take responsibility for a variety of tasks to ensure a comprehensive and high-quality facilities service, including Facilities and Reprographics Tasks and Reception cover.
The person
Given the challenges of this role, it is likely that your background and experience will show:
* Previous experience within a similar position
* Strong organisational skills
* IT literacy and willingness to learn new skills
* Previous experience working in a professional services environment
The role additionally requires someone who:
* Possesses strong communication skills across a varied range of stakeholders
* Has a strong attention to detail
The activities
Main duties and responsibilities include but are not limited to:
* Ensure all internal and external post is dealt with efficiently and effectively
* Set up meeting rooms/seminars and equipment as per requirements in a timely manner
* Assist staff and partners with all their facilities related queries
* Ensure the scanning of documents, plans, text/pictures is to the highest standard
* Adhere in all respects with the firm's values of openness and integrity, working together, respect for each other and strong client relationships
* Comply with the firm's procedures for the safe-keeping of documents
* Act in a professional and courteous manner when dealing with clients (both internal and external) and always project a positive image of Mills & Reeve
* Ensure relevant firm database/records are accurate and up to date on a regular basis
* Ensure your availability at all times during contracted hours
* Work effectively with the Firm's support services and treat all your work colleagues with respect
* Meet deadlines or liaise with the appropriate person if a deadline is causing difficulty and provide updated time estimate
* Be courteous and professional to others
* Obtain the necessary information to deal with enquiries, requests, instructions etc…
* Be proficient with the features of the software packages used in your area of work
* Ask for constructive feedback about your performance, consider issues identified and take steps to improve your performance
* Identify the training and development you need to do your job more effectively and to further develop you personally, and raise these during your annual performance review or at other times upon request
The benefits
As you'd expect, we offer a competitive salary and a wide range of benefits. Click here to find out more about our core benefit offering.
If we offer you a role, we will conduct comprehensive pre-employment screening. This screening will include, but is not limited to, a basic DBS, verification of your right to work, a three year employment history and a self-declaration to assess your character and suitability for the role. Full details of our pre-screening employment process are available upon request.
The firm
Mills & Reeve is centred on achieving more for clients, their businesses and the wider communities we serve. Our clients and their industries benefit from our knowledge and learning, and receive consistent experiences with no surprises. We tell them what they need to know when they need to know it.
We build personal relationships, with advice individually tailored to individual need. And if clients need things we don't offer, we draw on our network to give recommendations. Our 1,250 plus people and over 750 lawyers share one vision – achieving more for clients.
By joining Mills & Reeve, you'll have the chance to build your skills and experience within a firm that's not only ranked in the top 50 UK law firms, but also one that truly values their people. Our mantra is “Achieve more. Together.”, which we feel embodies our purpose and is more than just a catchphrase! We're also ranked in the Sunday Times Best Places to Work list, and were recently awarded Platinum Investors in People.
And finally
Everyone at Mills & Reeve brings a unique perspective and ideas to the team and we do everything we can to help each person to thrive. We're committed to providing an inclusive and supportive working environment, are happy to consider flexible working arrangements, and want to achieve the right balance for both our people and the firm. We encourage everyone to ask if they feel they need any workplace adjustments, and will do our best to support with these.
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