Working under the supervision of Haven Care Cardiff management, managing and overseeing all aspects of financial activity for the Charity, including bookkeeping and payroll, along with any other tasks as assigned by the manager.
Being the financial primary point of contact for service users, families and staff, providing support though various communication methods.
Assisting the service manager and trustees with management reporting and ensuring all accounts are up to date.
Duties and Responsibilities
1. Produce invoices to clients in a timely manner
2. Accurate completion of the Month End and Year End accounts
3. Liaise with outside agencies e.g. Dewis CIL re Direct payments, HMRC re PAYE.
4. Process all invoices onto the appropriate accounting system
5. Organise and arrange payments to suppliers
6. Regularly monitor Charity’s bank accounts (cash flow)
7. Claim any Government grants and similar payments as and if required
8. Gather and present all information requested by an Independent Financial Examiner
9. Prepare payroll information; collate staff hours, holiday and mileage and process payroll.
10. Check and authorise payslips and process wages payments to staff
11. Process staff expenses
12. Process pensions
13. Maintain confidentiality in all aspects of client, staff and agency information, ensuring compliancy with current GDPR legislation
14. Contribute to the development of the Charity’s finance policies and procedures
15. Liaise with service users and their families, vendors and visitors
16. Answer telephones and take messages, provide administrative and clerical support as needed
17. Deal with correspondence, including letters and email
18. Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping
19. Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheets, databases and/or other software such as Microsoft Office, Sage or other programs
20. Prepare monthly management accounts for Trustees
21. Liaise with the organisation’s board of trustees and management committee
22. Attend board, committee meetings or other meetings as requested
23. Line manage an office assistant
24. Create new work systems
25. Additional bookkeeping duties and other duties as designated by management to ensure smooth running of the Charity
26. Be willing to undertake training for personal development and assist the Service Manager on special projects as required
27. Prepare to accept other duties and responsibilities commensurate with the post in the light of changing circumstances
28. Provide ongoing assistance to the management
If you are a dedicated professional with a passion for numbers and a commitment to accuracy, we encourage you to apply for this exciting opportunity to contribute to our financial team.
Job Types: Part-time, Permanent
Pay: £14.87 per hour
Schedule:
* 12-14h/week
Seniority Level
* Entry level
Employment Type
* Part-time
Job Function
* Human Resources
* Industries: Home Health Care Services
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