Royal Devon University Healthcare NHS Foundation Trust
An exciting opportunity has become available for a 12 month position as Medical Secretary within the Microbiology Department at the Royal Devon and Exeter Hospital.
We are seeking an experienced Medical Secretary to provide a comprehensive medical secretarial and PA service to consultants and other medical staff. The post holder will manage the office administration of the ten Consultants and other medical staff.
Main duties of the job
As a key member of the Royal Devon University Healthcare NHS Foundation Trust, you will be joining an exceptional team working together to help our patients stay healthy, when they need it most.
Job responsibilities
The post holder will be expected to independently manage, undertake and prioritise a variety of administrative and clerical duties including:
* Manage diaries for medical team, including annual leave arrangements and distribution of medical rota to laboratory teams and switchboard.
* Deal with and appropriately direct incoming enquiries and day to day correspondence including phone calls and emails.
* Manage patient bookings in Consultant clinics (on Epic EPR).
* Proofing and sending out letters and appointments to patients for weekly clinics (TB, penicillin de-labelling, OPAT, UTI, Infectious Diseases) (on Epic EPR).
* Administrative lead for the Antimicrobial Stewardship programme.
* Monitoring compliance with and booking of clinical staff mandatory training.
* Protocol writing including interpretation of information and creating algorithms and flowcharts.
* Preparation of literature including patient leaflets, posters and newsletters.
* Preparation of training folders for medical students and F2 rotation.
* Liaising with the Peninsula Medical School in relation to medical student placements.
* Quality assurance through updating Standard Operating Procedures.
* Communicate with patients and colleagues in a courteous, professional and timely manner.
* Organise, participate and minute meetings, preparation and distribution of agendas and ensure all supporting paperwork for meetings is adequately prepared and available.
* Download results from external reference laboratories and upload onto the hospital EPR (Epic).
* Design, issue and collate results of user surveys.
* Welcome and facilitate visitors to the department.
* Provide other administrative assistance to medical staff and laboratory managers as required.
* To anticipate and assess problems or issues, showing initiative and exercising independent judgement in resolving or actioning them.
In addition to having an excellent range of PA and Secretarial skills, they will need to have a good level of general education and ideally sound knowledge of medical terminology and experience of the NHS. It is essential that applicants are able to demonstrate strong IT skills, including extensive knowledge of Microsoft Office such as Outlook, Word, Excel, and PowerPoint. Experience of using Epic EPR and Medirota would be an advantage.
The successful applicant will be conscientious and self-motivated and is required to work flexibly and efficiently. They must have the ability to use their own initiative and work independently, prioritising work to ensure that all duties are carried out to a high standard and deadlines are met.
Working Pattern: This post is available on a fixed-term basis for 12 months, working 36 hours per week Monday to Friday 09:00-17:00.
Interview Date: To be confirmed
For further information please contact: Amy Denman-Johnson, Microbiology Service Manager, / Anne Chapman / Lisa Stephens, Deputy Service Manager on telephone 01392 402908 / 01392 406982 or email rduh.micromanagement@nhs.net
This is a fixed term contract for 12 months. For current NHS employees, this post could be a secondment opportunity.
Person Specification
General Requirements
* See job description text above, and (where applicable) you can download a copy of the full job description
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Royal Devon University Healthcare NHS Foundation Trust
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