Main area: Finance
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week (Monday to Friday)
Job ref: 116-6774917
Employer: NHS Lincolnshire Integrated Care Board
Employer type: NHS
Site: Bridge House
Town: Sleaford
Salary: £24,071 - £25,674 per annum
Salary period: Yearly
Closing: 26/11/2024 23:59
Finance Support Officer
NHS Lincolnshire Integrated Care Board has been established to support the wider health and social care needs of the population of Lincolnshire and will focus on delivering its agreed vision of ‘Better Lives for the people of Lincolnshire’.
Job overview
The Finance Directorate of the NHS Lincolnshire Integrated Care Board has an opportunity for an experienced and motivated individual to join the team as Finance Support Officer within the Financial Accounting Team. The post holder will provide financial and administrative support to the Purchase to Pay workstream within the Financial Accounting team and wider organisation to ensure that the ICB meets the required levels of financial governance, best practice and meets accounts payables targets.
The post holder will be responsible for the efficient and timely validation and processing of invoices to facilitate prompt payment to suppliers. They will identify charging errors, investigate and help resolve payment queries from suppliers while maintaining a log of invoice queries and credits.
Strong organisational and communication skills are essential to the role. Good knowledge of IT, particularly Excel, would be advantageous. A good understanding of the accounts payables function and the ability to plan workload to meet strict and conflicting deadlines are required.
Main duties of the job
The Finance Support Officer will report to the Purchase to Pay (P2P) Finance Lead and will support the team to operate an efficient and effective accounts payable function. The postholder will process and validate Non Contracted Invoices for payment, process claims, and be the point of contact for patient travel reimbursements. They will develop a good understanding of P2P reports to support colleagues in resolving invoice and purchase order queries.
The role will also include maintaining supplier records and supporting the Finance Lead in delivering key metrics for the P2P team.
Detailed job description and main responsibilities
* Coding and validation of Non-Contracted Activity invoices.
* Review invoice backing information and ensure any disputes are raised and dealt with promptly.
* Processing of invoice payment files.
* Processing payment request vouchers and purchasing card requests.
* Redirect invoices from the central workflow to the required users or to purchase orders.
* Raise requisitions and support the wider admin and finance teams.
* Creation of receipts on Oracle for goods and services received.
* Download and review payables housekeeping reports and make ledger corrections as appropriate.
* Liaise with NHS Shared Business Services to troubleshoot and correct invoice and purchase order errors.
* Supplier maintenance, including initiating the process of setting up new suppliers or making amendments to existing suppliers.
* Processing of journals to clear monthly payables error suspense and purchasing card control account.
* Review GRNI report to identify and correct receipting errors.
* Process HC5 claim forms for reimbursement of patient travel.
* Monitor mailboxes for internal or supplier queries, ensuring prompt action and response.
* Assist the Finance Lead with the preparation of notes for the annual accounts.
* Undertake other ad-hoc work commensurate with the level of the post.
Person specification
Qualifications
* Good standard of education, including Maths and English at GCSE grade 4 or above (or equivalent)
* AAT part qualified or equivalent experience
* Studying towards full AAT or equivalent qualification
* Recognised IT qualification, e.g., ECDL, Microsoft Office
Experience
* Experience in administration or finance position for at least one year
* Competence in use of Microsoft packages
* Competence in use of financial systems
* Experience of working within finance in the NHS for at least one year
* Experience of NHS systems
Knowledge
* Sound knowledge of administrative procedures including IT systems
* Good verbal, written and numeric skills
* Ability to learn and adapt behaviours quickly
* Ability to use and interpret data from financial systems and packages
* Wide range of spreadsheet skills
Personal Qualities
* Organised and methodical
* Objective, calm, collected and confident under pressure
* Ability to work well with others
All reference requests will be made to your employer/previous employers' HR Department, covering the previous 3 years of employment.
We actively promote equal opportunities and positively encourage applications from suitably qualified and eligible people regardless of sex, race, religion, sexual orientation, or disability.
We are committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults, and expect all staff to undertake this commitment.
Applicants will be subject to robust safer recruitment processes. All staff with patient contact will need to have gained clearance through a standard or enhanced DBS check prior to working in these roles.
Please note interview expenses are not subsidised or reimbursed by this organisation.
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