1. Temporary Administrative Assistant role in Derby
2. Admin experience is essential!
About Our Client
This company is a well-established entity within the public sector, specialising in providing comprehensive support services. With over 2000 employees, the organisation prides itself on having a significant impact on the community in Derby.
Job Description
3. Acting as receptionist/first point of contact for the department, dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information to stakeholders, referring to others as appropriate;
4. Answering telephone calls, taking messages and passing on accurately to the relevant departments/person;
5. Ensuring that general office supply levels are maintained;
6. Responsible for sorting of all incoming post and ensuring distribution to the relevant departments and ensuring that all out going post is documented. Sending post recorded delivery when requested;
7. Promoting the image of the department, checking that notices and leaflets are up to date and well presented;
8. Ensuring that all complaints, comments and suggestions are dealt with appropriately, in accordance with policy, resolving where possible and escalating to line manager when appropriate;
9. Photocopying and word processing documents, letters, emails, minutes and reports when required. Post holder must have a standard level of keyboard skills and be able to use Microsoft Office programmes;
10. Able to work on own initiative and unsupervised, within defined policies and procedures to set timescales;
11. Having a flexible/adaptable approach to their work in order to meet various deadlines;
12. Responsible for organising meetings for the department and planning any administrative work as required;
13. Demonstrating office systems and department requirements to new starters;
14. Inputting into, monitoring and printing reports from computerised systems;
The Successful Applicant
A successful Administrative Assistant should have:
15. A solid educational background with good English and Mathematics skills.
16. Proven experience in a similar role within the public sector or business support sector.
17. Excellent organisational and time-management skills.
18. Strong communication skills, both written and verbal.
19. Proficiency in MS Office and other standard office tools.
20. Ability to work efficiently in a busy environment and under pressure.
What's on Offer
21. Temporary role with potential for further opportunities.
22. Opportunity to be part of a robust team in the public sector.
23. An inclusive and supportive work environment.
If you are a dedicated professional looking for a role in the public sector in Derby, we encourage you to apply for the position of Administrative Assistant.