Who we are VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation. What we do We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do. Contract: Full Time, Permanent Location: Office based in Porton, Salisbury, Wiltshire, SP4 0JQ Working Hours: 37.5 Hours per Week, Monday to Friday Are you an organised and detail-oriented professional looking to take your career to the next level? Do you thrive in a fast-paced environment where accuracy and efficiency are key? If so, we have an exciting opportunity for you At VIVO Defence we are at the forefront of delivering infrastructure, asset, and facilities management services to the UK Defence Sector. As part of our growing team, you'll play a crucial role in supporting commercial operations, supporting the Principle Commercial and Commercial Manager on the DSTL contract. About the Role: As a Commercial Coordinator, you will be the backbone of our Commercial Team, ensuring smooth financial transactions, maintaining supplier relationships, and supporting contract compliance. You’ll manage key commercial processes, assist with reporting, and provide administrative support that helps keep our operations running efficiently. You will be responsible for managing purchase orders and payment applications, ensuring they are accurate and compliant. Reviewing and validating invoices against agreed rates will also be a key part of your role. You will act as the first point of contact for commercial queries, assisting with day-to-day contract compliance. Working closely with Subject Matter Experts (SMEs), the Supply Chain, and Operations teams, you’ll resolve issues efficiently. Maintaining and managing the Specialist Subcontractor database and ensuring deliverables meet specifications and asset information requirements will also be part of your responsibilities. Additionally, you will support the Commercial Manager with essential contract documentation, including Early Warning Notices (EWNs) and Contract Change Notices (CCNs), while contributing to supplier performance reviews and commercial reporting. What you'll need; To excel in this role, you should have NVQ Level 2 or equivalent experience with a strong background in general office administration or demonstratable experience. Experience in data processing, payment management, and document control within a commercial environment is essential. Familiarity with MS Office applications, particularly Excel, Word, and Outlook, will be beneficial. A working knowledge of ISO policies and processes, as well as experience within construction, property maintenance, or military settings, would be advantageous. Strong organisational skills, excellent communication abilities, and problem-solving skills are essential, as you will be managing multiple tasks with competing deadlines. This role requires travel to the DSTL site in Portsmouth once or twice a month. You must be eligible for SC Clearance to be considered for this role. You must be a British National to be eligible for this role. If you’re looking for a role where your skills and expertise will make a real impact, apply today Join us in shaping the future of commercial operations in the Defence sector. Apply now and be part of something bigger What we offer; Up to 6% contributory pension scheme 25 Days annual leave Volunteer leave Established reward and recognition scheme One paid professional subscription Life Assurance Policy Employee discount and reward schemes Interesting, varied, and enjoyable work A company that recognises your contribution Training opportunities and qualifications within a supportive environment to ensure career progression VIVO Defence Services The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process. At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.