Job Summary
An exciting opportunity has arisen for a Band 4 Medical Secretary to join the Respiratory team, working 5 days a week undertaking the core hours of 8am - 4pm.
If successful you will use your skills and expertise to provide efficient and effective medical secretarial support to a team of consultants and associated medical staff. Having a positive, enthusiastic and "can do" attitude with a strong work ethic is important. You must have excellent communication skills and be comfortable in dealing with patients' telephone calls and queries. You will require competency in all Microsoft Office 365 packages. The ability to demonstrate your initiative and work as part of a dedicated team is an important part of this job.
Main duties of the job
To provide efficient and effective medical secretarial support to Consultants and medical staff. If successful, you will be expected to act on your own initiative and provide cross cover/support for other secretaries as necessary to facilitate effective service function. The medical secretary faces a challenging range of tasks including proof reading clinic/result letters, sending external referrals, receiving and processing new referrals, supporting with administration support for local MDT meetings and audits, responding to departmental emails and voicemails, dealing with departmental complaints, and managing consultant diaries.
About Us
With a workforce of approximately 15,000 staff, we can now do more and go further in delivering health services to our local communities. Our ambition is to deliver excellent local and specialist services, to improve the health and well-being of our patients, and provide a vibrant place for staff to develop, innovate and build careers. Patients will experience improved care as well as fewer delays and cancellations. We are able to provide more once-in-a-lifetime specialist care region-wide. With our new trust size will come more opportunities for development, research, networking and innovation. We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.
Date posted
07 February 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
£26,530 a year per annum (pro rata part time)
Contract
Permanent
Working pattern
Full-time
Reference number
390-DoM-SO-8162
Job locations
Southend
Prittlewell chase
Essex
SS0 0RY
Job Description
Your main responsibilities will be to provide comprehensive secretarial and administrative support to the Consultant and their team and support with the demands of the service as required. Previous medical secretarial experience in a mental health or other NHS setting and clinical systems knowledge is desirable. Audio typing skills and experience in a similar role would be highly beneficial.
Responsibilities
* Your main responsibilities will be to provide comprehensive secretarial and administrative support to the Consultant and their team and support with the demands of the service as required.
* Previous medical secretarial experience in a mental health or other NHS setting and clinical systems knowledge is desirable.
* Audio typing skills and experience in a similar role would be highly beneficial.
Person Specification
Qualifications Essential
* Good level of education i.e. GCSE or equivalent in Maths and English
* Good level of literacy demonstrated through minimal mistakes throughout application
Experience Essential
* Previously worked as a secretary or administrator in a busy environment
Desirable
* Previous NHS experience
* Experience using NHS computer systems demonstrated in work history
Knowledge Desirable
* Supporting information demonstrated knowledge of medical terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.
Employer details
Employer name: Mid and South Essex NHS Foundation Trust
Address: Southend
Prittlewell chase
Essex
SS0 0RY
Employer's website: https://www.mse.nhs.uk
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