Job Advertisement:
Who we are
VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.
What we do
We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.
Contract Type: Full Time, Permanent
Location: Homebased, with potential travel to West Byfleet
Salary: £26,000 to £30,000 dependent on experience
Working Hours: 40 hours, Monday to Friday
Are you ready to make your mark in a dynamic and fast-growing business? VIVO is seeking a motivated and detail-oriented Commercial Support Co-ordinator to join our team. This is your chance to be part of a new organization at the forefront of delivering infrastructure, asset, and facilities management services to the UK Defence Sector.
In this key role, you will provide vital support to the Principal Commercial Manager and the 13 members of the Commercial Team, ensuring the seamless delivery of services while maintaining the highest standards of customer satisfaction.
Working with another Commercial Coordinator, your responsibilities will involve managing payment applications across the Core Supply Chain, TwC, VB1, and VB2, as well as processing subcontract payments and ensuring costs are correctly applied. You will also oversee the TwC Supplier database, prepare and maintain essential reports, and review commercial processes and documents.
This position will see you working closely with internal teams, supply chain partners, and Subject Matter Experts to resolve queries efficiently. Additionally, you will support the management of contract changes and recompense events, while providing administrative assistance across various tasks, including maintaining filing systems and preparing documentation.
What you will need:
We are looking for someone with a strong background in excel, including the use of pivot tables, and the handling of large sets of data. You should have proven expertise in data processing, general office work, and the use of MS Office systems, and it is desirable that you have experience in a commercial or FM environment. Experience in processing supply chain payments is highly desirable. You should also be comfortable managing multiple tasks in a high-volume, customer-focused setting, with a natural ability to prioritize and meet deadlines.
This is more than just a job—it’s an opportunity to shape the success of a growing business. At VIVO, you’ll enjoy the flexibility of home-based working, a supportive team environment, and the satisfaction of contributing to essential services for the UK Defence Sector.
If you are a proactive and detail-driven professional looking for an exciting and varied role, we’d love to hear from you. Join VIVO and be part of an innovative company where your skills and ideas are valued.
VIVO: Where Innovation Meets Service. Apply today to take the next step in your career!
What we offer:
* 25 days annual leave
* Life assurance policy
* 6% employer matched pension contribution
* Excellent career progression opportunities
VIVO Defence Services
The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.
At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.
We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.