Principle Accountabilities
1. Chase parts with suppliers & provide parts information to planners in order to schedule field engineers to priority jobs and schedule contractual priorities via the appropriate field engineers.
2. Submit completed work orders for payment, ensuring all information & supporting documents are accurate.
3. Investigate & process any payment rejections.
4. Provide weekly/monthly reports on figures & rejections & outstanding parts/OWOs.
5. Monitor response times of field engineers and contractors to ensure job completion within agreed timescales.
6. Timesheet management
7. Accurately deal with invoices and purchase orders
8. Organise and prioritise work to maximise efficiency and achieve deadlines.
9. always Representing the company in a professional and competent manner and develop strong working relationships with colleagues and clients.
10. Log all information accurately on the bespoke CAFM systems completing all relevant fields throughout each call/e-mail following relevant processes.
11. Communicate fluently and confidently with colleagues, customers and management.
12. Ensure effective written and verbal communication of all critical operational issues where required.
13. Work as part of a team to deliver excellent service to the Customer.
14. Comply with any other reasonable management instruction or ad-hoc duties.
15. All aspects of scheduling off field engineers’ daily appointments etc.
Key Experience Required
16. Previous experience working in an office administration environment.
17. Knowledge of Microsoft applications, specifically in Outlook and Excel.
18. Strong attention to detail.
19. Ability to work on own initiative & as part of a team.
20. Ability to respond well to competing priorities and demands including time management and the ability to work to deadlines.