JOB DESCRIPTION
AKG Group UK Company:
Healthfind UK, Intuitive Thinking Skills, Jobs 22 & Learn Plus Us
Position Title:
Health, Safety & Facilities Manager
Role Status:
P/T (3 Days per Week, 1 must be a Friday) Frequent travel to our sites across the country.
Reports To:
Head of Health, Safety & Facilities
Roles Reporting to this Position:
n/a
Primary Objective:
The Health, Safety and Facilities Manager is responsible for supporting the Head of Health, Safety and Facilities in managing and maintaining a safe, compliant, and effective working environment across all organisational sites. This role involves implementing health and safety policies, overseeing facilities management, and promoting a culture of well-being and compliance within the organisation.
Key Relationships/Interactions
Internal
1. Head of Health, Safety and Facilities
* Purpose: Align activities and strategies with overall department goals.
* Interaction: Regular reporting, updates on performance, and risk management strategies.
2. Human Resources (HR)/Learning & Development (L&D) Team
* Purpose: Collaborate on workplace policies, training, and well-being programs.
* Interaction: Incident reporting, training schedules, and ergonomic workplace solutions.
3. Operations/Department Managers
* Purpose: Ensure operational compliance with safety and facility standards.
* Interaction: Conduct site inspections, risk assessments, and resolve facility-related issues.
4. Legal and Compliance
* Purpose: Ensure compliance with health and safety regulations and facility-related legal requirements.
* Interaction: Proactively manage legal and compliance risks, including overseeing material updates to insurance policies and tenancy agreements to safeguard operational continuity and legal adherence.
5. Finance Team
* Purpose: Manage costs related to health, safety, and facilities.
* Interaction: Cost control, evaluating facility expenses, and procurement management.
6. IT and Security Teams
* Purpose: Coordinate on IT infrastructure and security systems.
* Interaction: Ensure systems meet compliance standards and support facility upgrades.
External
1. Regulatory Bodies (e.g., Health and Safety Executive)
* Purpose: Maintain compliance and manage audits.
* Interaction: Address regulatory inspections and updates on health and safety policies.
2. Contractors and Service Providers
* Purpose: Oversee maintenance, cleaning, and security services.
* Interaction: Manage contracts, performance evaluations, and compliance with safety standards.
3. Health and Safety Consultants/Experts
* Purpose: Access expert advice and training programs.
* Interaction: Support audits, investigations, and program enhancements.
4. Suppliers and Vendors (Safety Equipment, Facility Materials)
* Purpose: Procure safety equipment and facility materials.
* Interaction: Maintain supply chains, negotiate pricing, and ensure timely delivery.
5. Property Management Companies and Landlords
* Purpose: Address lease agreements and building maintenance.
* Interaction: Ensure compliance with lease obligations, coordinate repairs, and manage upgrades.
6. Insurance Providers
* Purpose: Manage liability coverage and claims related to health, safety, and facilities.
* Interaction: Risk assessments, claims processing, and compliance with insurance policies.
7. External Training Providers
* Purpose: Provide staff certifications and safety training.
* Interaction: Schedule and coordinate training sessions to maintain compliance.
Key Responsibilities
Compliance and Risk Management:
* Support the implementation of health, safety, and facilities policies aligned with legal requirements and organisational objectives.
* Conduct risk assessments, audits, and inspections to ensure compliance with safety standards.
* Maintain up-to-date records of incidents, training, and compliance activities.
Facilities Management:
* Oversee maintenance schedules and coordinate with contractors for repairs, servicing, and renovations.
* Manage facility contracts, including cleaning, waste management, and security.
* Ensure that physical spaces are well-maintained, functional, and compliant with regulations.
Training and Development:
* Work with HR and external providers to deliver health and safety training programs.
* Ensure staff certifications are current and meet industry standards.
* Promote awareness of safety procedures and emergency protocols.
Budget and Cost Control:
* Assist in developing and managing budgets related to facilities, health, and safety operations.
* Evaluate cost-effective solutions for facility maintenance and safety improvements.
Incident Management and Reporting:
* Investigate incidents, document findings, and implement corrective actions.
* Report incidents and risks to senior management and regulatory authorities when necessary.
Administrative Support:
* Maintain accurate and organised documentation related to health, safety, and facilities management.
* Ensure timely preparation and submission of compliance reports to regulatory bodies.
* Manage administrative tasks such as scheduling inspections, updating policy manuals, and tracking contractor performance.
Collaboration and Communication:
* Liaise with internal teams and external stakeholders to ensure smooth operations and compliance.
* Provide updates to the Head of Health, Safety and Facilities on performance, risks, and required improvements.
Essential/Desirable Skills, Knowledge and Experience
Skills and Knowledge:
* Strong understanding of health, safety, and facilities management legislation and best practices.
* Excellent problem-solving and analytical skills.
* Strong communication and interpersonal abilities to collaborate with internal and external stakeholders.
* Project management experience in facilities upgrades and safety programs.
Experience:
* Minimum 3-5 years of experience in health, safety, and facilities management roles.
* Proven track record in implementing and managing safety programs and facility operations.
* Experience managing contractors, budgets, and compliance processes.
* Experience in working and communicating with a multi-site Operational Team.
Qualifications:
* NEBOSH General Certificate in Occupational Health and Safety or equivalent (essential).
* IOSH Managing Safely Certification (desirable).
* First Aid and Fire Safety certifications (desirable).
Job Types: Part-time, Permanent
Pay: £30,000.00-£35,000.00 per year
Benefits:
* Company pension
* Cycle to work scheme
* Employee discount
* Gym membership
* Health & wellbeing programme
* Life insurance
* Referral programme
Schedule:
* Day shift
* Monday to Friday
Work Location: Hybrid with travel to offices across the AKG Property Portfolio