Job summary The Health Records Officer is key to providing routine clerical support within the Health Records Department to ensure an effective and efficient service to all users. You will operate as part of the Trust's Digital Services Team which brings huge benefits in terms of shared learning to improve our services for patients and superb opportunities for staff personal and professional development and career advancement. The role in Health Records can be very active. The role can at times include moving roll cages on a regular basis, transporting casenotes in trolleys, being on your feet for the majority of your shift, walking around the hospital sites locating casenotes, working at height and a requirement to handle large casenotes safely which can weigh over 10kg. Main duties of the job Retrieval and filing of case notes, identify and filter case notes in accordance with Trust Policies, KPI's and departmental SOP's. To ensure that documentation is scanned into the system, accurately and to agreed targets and timescales. To review the storage of case notes both on and off-site when reviewing for retention and destruction, ensuring data corresponds with the Patient Administration System (PAS) meeting the information governance standards. All staff are expected to help other areas of the department as and when required. This position will be based within the Library Team, this role is primarily filing and extracting patient casenotes for appointments and admissions. This involves working at height on mobile platforms with bending and lifting. Some desk-based work using a computer to track patient casenotes using the iFit tracking system. Although based at The Johnson Building you may be required at times to work in the hub at Florence Nightingale Hospital or the hub at The Royal Derby Hospital. Closing date of applications: 11 November 2024 Date of interview: 25 November 2024 About us As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work. In return we will offer: Development opportunities, both professional and leadership development On-going support from recruitment to when you join our team and beyond. Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes. Key Facts: We see on average 4810 OP appointments a day. We are the 4 th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week. An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country. Our hospitals admit an average of 195 emergency patients daily. Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres. We are one of only 7 Trusts nationally with more than 50 operating theatres. We carry out more than 140 elective procedures each working day. UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff. Date posted 30 October 2024 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year pa Contract Permanent Working pattern Full-time Reference number 320-TWS-1849 Job locations The Johnson Building Locomotive Way, Pride Park Derby DE24 8PU Job description Job responsibilities Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account. Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers Job description Job responsibilities Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account. Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers Person Specification Knowledge Essential GCSE/ O level standard in English or equivalent Use of Trust IT systems Desirable Knowledge of the Data Protection Act and Caldicott principles in relation to the need for confidentiality in the handling of patient based information. Skills Essential Ability to communicate effectively with users/colleagues at all levels Ability to work as part of an effective team Excellent organisational and prioritisation skills Physical Essential Lifting casenotes and pushing heavy trolleys/cages Role is partially office based and partially based in a warehouse environment working at height Person Specification Knowledge Essential GCSE/ O level standard in English or equivalent Use of Trust IT systems Desirable Knowledge of the Data Protection Act and Caldicott principles in relation to the need for confidentiality in the handling of patient based information. Skills Essential Ability to communicate effectively with users/colleagues at all levels Ability to work as part of an effective team Excellent organisational and prioritisation skills Physical Essential Lifting casenotes and pushing heavy trolleys/cages Role is partially office based and partially based in a warehouse environment working at height Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name University Hospitals of Derby and Burton NHS Foundation Trust Address The Johnson Building Locomotive Way, Pride Park Derby DE24 8PU Employer's website https://www.uhdb.nhs.uk/ (Opens in a new tab)