Position: Sales & Projects Administrator
Location: Kibworth, South Leicestershire
Company: KSF Global Ltd
Hours: 08.45am-5pm, 5 days per week
Basic salary range of £28,000-30,000 depending on experience
About KSF Global Limited:
Since its inception in 2006, KSF Global has built up a trusted reputation and an enviable track record as a ‘one-stop-shop’ retail design company. Providing innovative and reliable display and advertising solutions, we boast an impressive portfolio of listed brands and SME clients, in the dynamic, ever-evolving, retail sector.
We are committed to delivering exceptional products and services that meet the evolving needs of our clients. As part of our growth strategy, we are seeking a highly organised and operationally minded administrator, to join our team.
Overview:
We are seeking an experienced, highly organised and detail-oriented Sales & Projects Administrator to join our growing team. This role will primarily support the finance and projects departments, ensuring accurate and efficient enquiry handling, order placement and processing, and internal coordination, while also providing strong administrative support across projects, sales, purchasing, and logistics.
Key Responsibilities:
* Assist the sales team with client quotation requests, supporting conversion.
* Assist the projects team with costing and vendor communication.
* Setup new accounts (Customer & Vendor), with associated due diligence checks and filing.
* Sales & Purchase Order Processing.
* Setting up and maintaining accurate project folders.
* Issuing sales invoices and credit notes, ensuring accurate filing and records.
* Monitor credit control report and take necessary measures for timely payment, in addition to automatic chasing.
* Checking and reconciling invoices for payment approval, resolving any discrepancies with internal and external stakeholders.
* Prepare & update project & sales reports for internal stakeholders.
* Manage goods-in/goods-out and undertake regular stocktakes.
* Logistics and warehouse administrative tasks.
* General office administrative tasks: Office supply orders, incoming calls, emails, and other ad hoc supporting duties.
Skills & Experience Required:
* Minimum 5 years’ experience in a similar administrative & coordination role (ideally in a project-based/technical/operationally driven environment), with the ability to handle multiple tasks and maintain attention to detail in a fast-paced environment.
* Proven track record working in a similar industry, such as shopfitting, retail interior design, POS/POP display, and bespoke manufacturing of furniture and displays.
* Operational, analytical mindset.
* Experience with sales invoicing, credit control, accounts payable, and reconciliation.
* Excellent organisational skills with the ability to manage multiple tasks simultaneously.
* Strong attention to detail and ability to maintain accurate filing systems.
* Strong written and verbal communication skills.
* Ability to liaise with clients, suppliers, and internal teams professionally.
* Proficient in all Microsoft Office applications, with a minimum of intermediate level Excel.
* Proficiency with financial reporting and project reporting systems (desirable).
* Experience with stock management systems and warehouse operations (an advantage).
Personal Attributes:
* Proactive & Self-Motivated: Able to take ownership of tasks and work independently.
* Conscientious: Handling commercially sensitive information with integrity and discretion.
* Problem Solver: Ability to address and resolve issues in a timely and efficient manner.
* Team Player: Willingness to collaborate with colleagues and support across departments.
* Adaptable & Flexible: Comfortable working in a fast-paced environment with changing priorities.
* Organised, conscientious, and accountable.
* Logical & analytical: Operationally driven.
What We Offer:
* Competitive salary.
* 21-25 days holiday (based on length of service after qualifying period).
* Income Protection after a qualifying period.
* Auto-enrol pension.
* Free parking.
* Brand new, state-of-the-art offices in a semi-rural location.
* Opportunity to grow within a dynamic and innovative company.
* Supportive, friendly team environment.
How to Apply:
If you’re an experienced administrator looking for your next opportunity, we’d love to hear from you! Please submit your CV and a brief cover letter explaining why you’re a great fit for the role.
Job Type: Full-time
Pay: £28,000.00-£30,000.00 per year
Benefits:
* Company pension.
* On-site parking.
Ability to commute/relocate:
* Leicester: reliably commute or plan to relocate before starting work (preferred).
Work authorisation:
* United Kingdom (required).
Work Location: Hybrid remote in Leicester.
Reference ID: Sales & Projects Administrator.
#J-18808-Ljbffr