Purpose of the role
The Office Services Coordinator is responsible for assisting in the day to day running of the offices and site in Syston
* Reception - Recruitment Admin - Ad-Hoc to assist Recruitment Team/CSL's when required.
* Office equipment and consumables.
* Site Health & Safety.
* All buildings and grounds maintenance.
* Employee Engagement.
Key accountabilities
Reception Duties -
* Switch Board Operation - Average calls handled per day - 50.
* Greeting Visitors/Site Inductions - Meeting Room diary management - lunch bookings.
* Deliveries/Courier bookings/Post Room.
* Car Park management/Parking Bookings - resident parking issues - Hire car management.
* Site Personnel Data management.
* Recruitment Admin - arrange interviews, offer letters, new starter paperwork, start dates on Ad-Hoc basis to assist Recruitment Team/CSL's when required.
* Office presentations, Notice Boards and information, Display screens.
Buildings and grounds maintenance
* Assist Office Manager with all buildings and grounds maintenance.
* Liaise with third party contractors, obtain prices and ensure high standards are maintained.
* Liaise with Cleaning Teams.
Health & Safety
* Fire Alarm testing/Evacuations - drills. Maintain Fire Warden log, arrange training.
* Maintain First Aider Log, arrange training.
* Risk assessments and method statement reporting for site.
Office equipment & consumables
* Responsible for the ordering stationery, office equipment, uniform, milk, cleaning products and office consumables.
Employee Engagement
* Charity Days and Events - apply and arrange charity matches, money collections, banking, competitions and staff engagement.
* Site Events - activities, admin, money collections and staff engagement.
* Create and maintain CSC Teams pages.
* Business Events - Health & Safety Week, Mates in Mind etc.
* Newsletters.
Other
* To perform any other relevant duties as requested by the Office Services Manager.
What's on Offer:
Salary: £27,000 pa
Hours: 40hours per week, rotated shift pattern.
Maternity Cover: Position ending, end of December 2025.
* Employer of choice: Armed Forces Covenant (Silver) / Disability Confident Committed / 5% Club (Platinum) / Mates in Mind / Clear Assured (Foundation) / The Mineral Products and Qualification Council (MPQC) / STEM Ambassador
* Compensation Package: Bonus incentives / Generous Pension Schemes / Life Assurance
* Work Life Balance: 27 days holiday (excluding bank holidays) / Agile working / Flexible working / Holiday purchase / Sabbatical
* Family Friendly: Enhanced policies such as Maternity / Paternity / Parental Leave / Neonatal / Adoption/IVF/Menopause
* Social Value: paid Volunteering Day every year / Communities (LGBTQ+, Network of Woman, Woman in Science and Engineering (STEM), Armed Forces)
* Wellbeing: Employee Assistance Programme (EAP) / Mental Health First Aiders / Cycle to Work / Employee Benefits portal including Gym discount / Free eye tests / Discounted Private Medical cover