Dalkia Scotland is excited to present a fantastic opportunity to be part of a new accounts team within our finance department. We are looking for a dedicated and experienced Accounts Payable Team Leader to join us and shape the new accounts team. Dalkia UK is a technical engineering solutions provider for the built environment. We engineer, manage and optimise smart spaces and places leveraging emerging technologies for our customers that improve where people work, learn and live.
Job Purpose:
To efficiently and accurately manage the purchase ledger function for Dalkia Operations Ltd (Scotland).
Aims and Objectives:
To execute the key responsibilities and accountabilities listed below, supporting Dalkia in maintaining its market-leading status within the industry.
Key Responsibilities and Accountabilities:
1. Oversee daily purchase ledger administration duties, including but not limited to managing a team of 3 Accounts Payable Administrators to ensure high volume vendor invoices and sub-contract applications are processed according to payment cycles and company policies.
2. Ensure supplier invoices are matched to approved purchase orders and investigate/clear queries or exceptions where applicable.
3. Resolve supplier/sub-contractor queries related to payments and invoices, handling escalated issues from AP clerks or suppliers.
4. Prepare GL account reconciliations and resolve unallocated or returned payments.
5. Prepare payment runs and notify finance that BACS submissions can be authorised and processed.
6. Oversee supplier statement reconciliations, participating in key account reconciliations as required.
7. Manage company direct debits, including set-up, cash allocation, and cancellations.
8. Liaise with Quantity Surveyors for subcontractor invoice approvals.
9. Maintain a comprehensive understanding of the Procure to Pay process.
10. Prepare CIS deductions, upload relevant submissions to HMRC, and arrange timely payments to avoid penalties.
11. Keep up to date with statutory legislation (e.g., CIS & Reverse VAT) and understand its impact on the business.
12. Support the Finance Director with audit requests by providing necessary documentation.
13. Set up new supplier accounts and maintain current account details.
14. Build and maintain strong relationships with customers and suppliers.
15. Perform other ad-hoc accounts payable/purchasing duties as needed by the Finance Director.
Health & Safety:
All employees are required to take reasonable care for their own health and safety, as well as that of others who may be affected by their actions or omissions. Employees must adhere to all guidance and instructions as detailed in the Health & Safety Policy.
Working Relationships:
Internal: Internal departments, business units, and other teams.
External: Suppliers and sub-contractors.
Person Specification:
Qualifications, Experience, Knowledge, and Skills:
1. Prior experience working and managing within an Accounts Payable function, preferably in a high-volume, complex environment.
2. Solid knowledge of principles, practices, regulations, and procedures relating to Accounts Payable and Procurement.
3. Strong literacy and interpersonal skills.
4. Attention to detail and strong problem-solving skills.
5. Ability to meet deadlines.
6. Experience in a finance role within the construction sector.
Note: If you don’t meet all the qualifications, we still encourage you to apply. We offer tailored training, development programs, and access to learning tools to help you acquire the necessary skills for success.
1. Teamwork: Contributes actively to the team and strives to enhance its effectiveness.
2. Pro-active Approach: Self-starter capable of taking action with minimal guidance.
3. Planning, Organising & Executing: Understands priorities, plans and organises tasks, and manages time efficiently.
4. Communication: Communicates clearly, ensuring understanding in all situations.
5. Commercial Awareness: Understands and applies cost management and control.
6. Risk Management: Recognises business risks and applies necessary controls.
7. Adaptability: Responds effectively to changing circumstances.
8. Drive for Excellence: Strives to deliver high-quality work.
9. Self-Motivation and Development: Confident in ability and motivated to succeed, seeking further development opportunities.
10. Customer Awareness: Aims to meet and exceed customer satisfaction.
Join us and be part of an exciting new team in Dalkia Scotland!
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