Our client, a property services company, are looking to recruit an experienced Property Manager to join their friendly and dynamic team in Eastbourne or Brighton.
The successful candidate will be an integral part of the team, responsible for client satisfaction, site inspections, meetings and visits, ensuring Health and Safety is complied with and other duties.
Responsibilities
* Budgets - assist in preparing, reviewing and implement annual budgets for each block/property, ensuring the budget is approved and demands are issued on time.
* Expenditure control - generate purchase orders and authorise payment of all invoices for works associated with the service charge for each block. Authorise payment of recurrent and one-off expenditure. Liaise with clients regarding items above the agreed expenditure limit.
* Reporting - prepare regular reports, on key management and financial aspects, to Directors/Freeholders/Board Members.
* Utilities - together with the account manager, monitor billing and consumption levels and liaise with providers.
* Debts - deal with outstanding debts once routine credit control procedures are complete.
* Client satisfaction - a Property Manager is the first point of contact for all general block management matters, including dealing with clients, leaseholders, resident associations, service providers and other third parties.
* Planned maintenance schedule - ensure a comprehensive planned maintenance schedule is in place for each block and is reviewed annually. Ensure all planned works are completed on time and contracts are tendered appropriately.
* Site inspections - conduct regular planned site visits to ensure standards are upheld. File inspection reports and ensure any identified actions are addressed.
* Reactive works - manage reported maintenance issues in a timely and effective manner, communicating with affected parties appropriately.
* Lease - be fully conversant with the head lease (rules, regulations, and obligations) and manage accordingly.
* Meetings and visits - attend board meetings, AGMs and other formal events as required (may include evenings).
* Health & Safety - ensure that H&S legislation, policies, and recommendations are adhered to at all times. Ensure Fire Risk Assessments and H&S reports are maintained and actioned appropriately for each block.
* More duties including insurance, administration, major works, contract management, parking management, and legal compliance.
Requirements
* A good standard of general education is essential.
* Experience of budget management, financial control, and delivery of cost efficiencies.
* An understanding of building management, systems maintenance, and repair projects desirable.
* Ability to prioritise workload and work under pressure.
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