Job Description
Are you an experienced Office Manager/EA looking for an opportunity to shape and build something new? We are hiring for a dynamic and proactive Office Manager to support senior leadership during a time of change and supporting with the smooth running of a newly established entity. This is a unique opportunity to be at the heart of a start up whilst benefitting from a larger organisation. Due to the transition this position is initially a contracting position however there is long term scope in the future for the right person. If you thrive in a fast paced setting, love wearing multiple hats and have a passion for organisation and efficiency this role could be perfect for you.
Core responsibilities
▪ All aspects of day-to-day office management for the office (however, the facilities management is handled by an outside team)
▪ Supporting Executives with the day-to-day matters arising out of establishing a best-in-class corporate International Operations function: multiple projects, multiple stakeholders, many projects tech-centric and spread across several (inter-connected) locations.
▪ Producing materials: Excel exhibits, PowerPoint decks and screenshows, etc.
▪ Schedule management, working across international time zones and with multiple attendees.
▪ Travel management.
▪ Working with the Technology Operations team on new joiner matters.
▪ Supporting the People team with the on boarding of new team members, first day induction, etc.
▪ Co-ordinating the utilisation of desks, planning for new teams joining and where they will be sitting, ensuring everything is in place for them
The ideal candidate will have
▪Executive Assistant and Office Management experience within a professional services company, ideally within financial services.
▪ Exposure to working within a start up environment
▪ Experience in a role that has required confidentiality and the ability to manage oneself cautiously when it comes to handling information that is not always in the hands of all team members of the company.
▪ The ability to write well and that is grammatically accurate and in a style that strikes a corporate tone.
▪ Intermediate skills in Word, Excel, PowerPoint and Outlook. Any skills in Project or Visio are helpful, but not essential.
▪ Strong skills in virtual meeting platforms: Microsoft Teams, GoogleMeet and Zoom.
▪ The ability to manage conflicting priorities by proactively engaging with individuals to determine the order of play.
▪ Understands international cultures, work practice and mindsets