Staffing Office Coordinator
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Locations: Weymouth, MA
Time Type: Full Time
Posted On: 8 Days Ago
Time Left to Apply: End Date: April 1, 2025 (30+ days left to apply)
Requisition Number: R-17726
Facility: LOC0001 - 55 Fogg Road, Weymouth, MA 02190
Department Name: SSH Med Surg Admin
Status: Full Time
Budgeted Hours: 40
Shift: Day (United States of America)
Coordinates schedules for assigned staff according to needs identified by manager. Maintain balanced schedules for various departments supported based on personnel resources available, while also striving to maintain fiscal responsibility and proper ratios to meet patient needs. Maintains and troubleshoots for computerized scheduling system. Codes and enters data into computer using standard procedures and established time schedule. Supports payroll coding and functioning in conjunction with managers. Manages specified programs and projects; designs, implements and evaluates management systems to enhance department/service operations. Works collaboratively with all levels of nursing management and other health care professionals.
Responsibilities
1. Staffing and Scheduling
o Maintains employee schedules to meet the changing needs of the units. Inputs scheduling data into the system and makes changes as approved by Nurse Managers.
o Delivers a complete schedule in a timely manner.
o Compiles and maintains reports and ensures data integrity for decision support when researching and preparing requested reports for Nurse Managers and Divisional Director.
o Responsible for coordinating emergency nursing staff in declared disaster/weather emergency in collaboration with the Nurse Managers.
o Ensures schedules are balanced and continues to assess balancing on a daily/weekly basis.
o Updates and completes payroll in a timely manner, ensuring all employees are coded correctly.
2. Unit Operations Management
o Helps obtain staff when sick calls come in with coordination of Nurse Managers.
o Places all sick time into scheduling system in real time.
o Projects at least 7 days ahead to ensure adequate staffing and anticipating staffing needs.
o Manages sitter assignments.
3. Safety/Quality
o Fosters a "Culture of Safety" through personal ownership and commitment to a safe environment.
o Understands departmental roles/responsibilities in the event of hospital codes and emergency preparedness (code disaster).
o Collects, submits, and analyzes audits as directed.
o Complies with the current CDC hand hygiene guidelines through proper handwashing.
4. Professional Development
o Assumes responsibility for own professional development by incorporating learning opportunities, research, and performance initiatives as part of ongoing practice.
o Displays the ability to accept and respond appropriately to feedback and recommendations for change.
o Demonstrates professional working relationships with colleagues from all disciplines to promote a positive/encouraging workplace.
o Utilizes critical thinking to analyze causes of problems and identifies appropriate solutions.
5. Program/Project Responsibilities
o Manages assigned projects to enhance department/service operations.
o Participates in the design, implementation, and evaluation of defined programs or projects to promote attainment of department/service goals.
o Implements changes related to programs/projects, working collaboratively with nursing management staff and staff of other departments as needed.
o Represents department/service on interdepartmental committees related to special projects as needed.
6. Compliance
o Works within legal, regulatory, and ethical practice standards relevant to the position.
o Complies with applicable policies and procedures.
o Safeguards the privacy and security of patient information.
o Brings potential compliance issues to a manager, supervisor, director, or VP.
o Complies with the mandatory education requirements of the compliance, privacy, and security programs.
7. Technology
o Utilizes software applications required by department and unit standards.
o Understands how to operate in downtime.
8. Age and Culture
o Considers the individual needs of each person with whom they interact.
o Possesses age and cultural knowledge and awareness.
o Effectively utilizes resources to provide care/services - such as, interpreter services and online sources.
Physical Requirements
* General Activity: Frequent Standing/Walking Required, No Driving
* Motion: Infrequent Activity Required - pushing, pulling, lifting, bending
* Motor Skills: Use of hands required, Use of feet required
* Weight/Force: Light lifting required (<25lbs)
Monday thru Friday 7am-3pm 40 hours
Responsibilities if Required:
Education if Required:
License/Registration/Certification Requirements:
About Us
South Shore Health is a not-for-profit, charitable health system offering primary and specialty care, hospital care, home health and community care, emergency and urgent care, and preventative and wellness services. We are the largest independent health system in Southeastern Massachusetts.
South Shore Health brings together like-minded people who work “As One” toward a common goal of providing exceptional care the people of our region deserve. We unite top-caliber talent, technology, and service with the wishes and personal needs of patients and their families to develop individualized treatment plans.
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