Job Purpose: The Estates Operational Manager will play a critical role in managing and maintaining the College's estate to the highest possible quality, ensuring a safe, sustainable and well- maintained environment for students, staff and visitors. The role involves overseeing minor works, managing health and safety compliance, supervising contractors and leading a proactive maintenance programme. Key Responsibilities: Estates Management ● Co-ordinate the planning and implementation of minor building works and refurbishment projects alongside the Head of Estates and Site Engineer, ensuring completion on time and within budget. ● Maintain records of fire risk assessments, equipment checks and training logs, in collaboration with the Health & Safety Consultant. ● Conduct proactive site reviews to identify and resolve issues promptly, while managing staff-raised concerns. ● Assist in preparing, implementing, and maintaining a comprehensive planned and preventative maintenance programme. ● Oversee the programme for the maintenance of all furniture, fixtures and fittings. ● Manage the cleaning contract, including daily liaison with the cleaning manager and conducting performance reviews. ● With the Estates Team, organise and manage traffic and parking during major college events. ● Build and maintain strong relationships with external contractors and suppliers to ensure quality service and cost efficiency. ● Ensure compliance of all contractors with relevant qualifications and regulations. ● Oversee service agreements for building and equipment maintenance, ensuring high standards and value for money. ● Monitor utilities, estates and maintenance budgets alongside the Head of Estates. ● Manage the College's CAFM (Computer-Aided Facilities Management) system alongside the Head of Estates and Site Engineer. ● Support the Estates Support Coordinator in maintaining college vehicles, ensuring servicing, MOTs, and safety checks are completed. Health and Safety ● Work closely with the Head of Estates and Health and Safety Consultants to ensure compliance with health and safety regulations. ● Keep up to date with Health & Safety legislation and ensure college risk assessments are current and relevant. ● Oversee health and safety responsibilities within the Estates and Maintenance department. ● Take immediate action to address hazards on site and report unresolved issues. ● Oversee and support arrangement of Health & Safety induction training for new staff members. Administration and Budget Management ● Oversee the day-to-day operations of the Estates Office, including managing staff, performance reviews and rota scheduling. ● Coordinate maintenance works, site visits and College event setups. ● Manage the Estates budget, including processing orders, invoices, and financial control. ● Develop and track key performance indicators (KPIs) to monitor and improve team performance alongside the Head of Estates. ● Develop and maintain appropriate record systems including, detailed compliance, contractor and maintenance records. General Duties ● Promote and integrate sustainability and decarbonisation initiatives across all activities. ● Ensure equality, diversity and safeguarding the welfare of children, young persons and/or vulnerable adults for whom you are responsible or come into contact with as part of your role are met in all areas of work. ● Collaborate with all College departments and external stakeholders to achieve organisational goals. ● Provide support during College events, enrolments and exam periods working flexibly to meet the needs of the College. Person Specification Essential Knowledge, Skills and Experience ● Essential: ○ GCSEs (Grade C/4 or above) in Maths and English or equivalent. ○ Proficiency in Microsoft Office, with the ability to analyse and work with data. ○ Strong written and verbal communication skills. ○ Ability to prioritise tasks and manage a varied workload. ● Desirable: ○ Health & Safety qualification. ○ First Aid certification. Because education matters. Dovetail and Slate Limited ((phone number removed)) acts as an Employment Agency