Operations Coordinator- Aberdeen
The Role
To assist the Operations & Logistics Lead and Operations Team in all logistical and operational tasks, ensuring the timely and effective mobilisation and de-mobilisation of equipment and personnel, satisfying customer needs and ensuring adherence to all company workflow, certification, and ISO documentation requirements.
Responsibilities
* Operational point of contact for customers and the mobilisation and demobilisation of personnel and equipment.
* Support the Operations & Logistics Lead and in all operational, logistical, and departmental tasks.
* With support from the Operations & Logistics Lead, is responsible for the Team’s planning and organisation of resources (personnel and equipment) required for each project which will include purchasing acquisition and 3rd party evaluation.
* Raise purchase orders in accordance with company policy.
* Support commercial, technical and operations teams to help assess the availability of equipment to meet project requirements.
* Assist Operations Team with creating project documentation when required.
* Visit customer premises to discuss operational matters if requested.
* Responsible for ensuring the correct documentation and certification packages are maintained and valid prior to loadout to meet customer expectations and adhere to company standards.
* Communicate effectively with all departments as necessary throughout the workflow procedure.
* Assist in the development of plans for Operational activity.
* Assist Operations Team to ensure job trackers are maintained and up to date.
* Liaise with accounts department for invoicing at month-end.
* Ensure all customs paperwork is maintained and up to date as required.
* Ensure job specific paperwork is filed promptly and correctly.
* Ensure workflow procedure implemented and maintained for each job.
* Any other activities as reasonably required by management.
* Monitor, track and document time/resources allocated to specific jobs.
* Participate in the OnCall Rota.
* Prepare updates and attend daily operations meeting.
* Attend internal or external training when required.
Requirements
* Prior operations and logistical experience. (1 year required).
* Be computer-literate for the daily use of MS Word, Excel, and Outlook email.
* Full and clean driving license is essential.
* Have excellent communication skills, both verbal and written. Have excellent attention to detail and compile accurate documentation and business correspondence.
* Has the ability to effectively present information, and respond to questions from suppliers, customers and managers.
* Be analytical, organised, self-motivated and able to complete tasks with minimal supervision.
* Be an effective intermediary between customers, suppliers, and internal departments.
* Can adapt to changing job priorities and goals and be capable of dealing with multiple tasks within tight timeframes.
* Ability to manage multiple projects under strict timelines with minimal supervision and to prioritise tasks effectively.
* Able to articulate your own point of view or instructions in terms appropriate to the listener.
Benefits & Salary
* Salary- £32-37K.
* Company pension.
* Life insurance.
* On-site parking.
* Private medical insurance.
* Sick pay.
Schedule
* Day shift.
* Monday to Friday.
* Fully on-site.
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