Employer: University Hospitals of Derby and Burton NHS Foundation Trust
Employer type: NHS
Site: Royal Derby Hospital
Town: Derby
Salary: £26,530 - £29,114 pro rata pa
Salary period: Yearly
Closing: 25/03/2025 23:59
Interview date: 08/04/2025
Operations - Senior Secretary
Band 4
An opportunity has arisen for a Senior Secretary to join our Operations team at Royal Derby Hospital. The post holder will be responsible for the day-to-day administrative organisation of the team to ensure a smooth and efficient delivery of services.
This role will include completing on-call rotas, setting up bed meetings, supporting senior management with admin tasks, organising, attending and minuting meetings both internally and externally, and managing email and telephone enquiries.
Main Duties of the Job
* Possess a high level of organisational skills, be punctual and reliable.
* Be an effective communicator; evidenced by excellent verbal and written skills.
* Adept at using a range of office software and developing and implementing new administrative processes in response to service needs.
* Responsible for the upkeep of various non-clinical IT systems and for maintaining and ordering office supplies and equipment.
* Manage highly confidential, extremely sensitive information on a regular basis; discretion required at all times.
* Coordinate regular and ad-hoc meetings, taking minutes and sending out correspondence.
Minimum Requirements
* GCSE or equivalent in English and ability to demonstrate excellent verbal/written skills.
* RSA III /OCR qualification or equivalent knowledge and skills. NVQ III in Business and Administration or equivalent knowledge and skills.
* Previous experience in an administrative role.
* Experience of working in a supervisory capacity.
* Further training in specific IT systems.
Communication and Relationship Skills
* Previous experience of team working.
Planning and Organisational Skills
* Evidence of working on own initiative and ability to prioritise workload.
* Evidence of working under pressure and meeting deadlines.
Closing date of applications: 25 March 2025
Date of interview: 8 April 2025
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