Great Western Hospitals NHS Foundation Trust
***previous candidates need not apply***
We have an exciting, challenging and rewarding opportunity for a keen and enthusiastic individual to join our Pharmacy team as an administrative assistant. In this role, you will be supporting senior staff, coordinating administrative and governance processes for the Pharmacy department with a focus on the Medicines Optimisation agenda within the trust and across the BSW healthcare system.
You will play a key role, working with a variety of staff to support safe and effective medicines use in a number of different approaches.
You will need to be a confident, friendly person, good at establishing meaningful working relationships and able to think outside the box. Prior NHS working is not essential, but we need you to be organised, conscientious, reliable, dedicated, and pay great attention to detail. We will make sure that your new role is stimulating, exciting, rewarding, and gives you the opportunity to make your mark.
To support you in your role, at GWH Pharmacy, we value a culture that is positive, compassionate, and inclusive. We have an environment where we learn, improve, and celebrate our work as one team that is fully focused on providing the very best care. Finally, we want to be known as a department where we do not have to sacrifice our family, our friends, or our interests to succeed in our roles.
Main duties of the job
The post holder will be responsible for supporting, developing, and coordinating administrative and data analysis processes for the pharmacy department with a focus on the medicines optimisation agenda. All Pharmacy staff involved in all aspects of Good Distribution Practice (EU GDP 2013/C 343/01) have a personal responsibility to ensure that all activities undertaken within our hospital Pharmacy are compliant with Good Distribution Practice (EU GDP 2013/C 343/01) and all relevant department procedures are followed effectively.
Job responsibilities
* Provide administrative support to the pharmacy department by effective and efficient management of work generated including audio typing, the use of word processor, spreadsheets, presentation software for the preparation of newsletters, reports, prescribing protocols, etc.
* Use effective time management skills to prioritise workload.
* Provide secretarial support, in the absence of the Pharmacy PA, to the Pharmacy Board.
* Help as required and provide administrative support to the Pharmacy Board.
* Assist in the update and management of the Pharmacy Intranet site.
* Assist in the management of the eRostering system.
* Assist in the management of the Standard Operating Procedures pharmacy system and spreadsheet.
* Undertake specific projects as dictated by the Director of Pharmacy.
Person Specification
Qualifications
* NVQ3 or equivalent
Experience
* Previous administrative experience
* Evidence of competence in the use of Microsoft Office packages (Word, Excel, PowerPoint, Publisher)
* Previous experience of manipulation of data from spreadsheets and production of visual data displays for presentations
* Related medical terminology
* Use of software to run data reports
Knowledge
* Good time management and organisational skills
* Proficient in the use of Microsoft Word and Outlook
* Ability to work both in a team and independently
* Ability to work to deadlines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Job locations
Great Western Hospitals NHS Foundation Trust
Reference number
249-6691710-2
Full-time, Part-time, Flexible working, Home or remote working, Compressed hours, Term time hours, Annualised hours
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