Job Description
About us
The Fidelis Partnership is a privately-owned, Bermuda-based Managing General Underwriter, which, through its subsidiaries, is a global underwriter of property, bespoke and specialty insurance and reinsurance products.
The Company currently writes lines of business including; specialty insurance: aviation & aerospace, energy, marine, property, terror & political violence, contingency and other specialty lines; reinsurance: property reinsurance, property retrocession, specialty reinsurance, whole account/multi-class and bespoke.
Role Overview
The HR & Benefits Administrator will be responsible for providing administrative and project support to the HR team. The individual will perform a key role in the smooth operation of the HR department.
Please note, this role is a 7 month FTC.
Key Accountabilities
HR Administration:
* Provide general support to the HR Operations team, including cover for the HR Assistant and HR Advisor in their absence
* Support the Head of HR Operations with audits and any other general support
* Work with HR Operations team to review the HR processes to make them more efficient, compliant, secure etc.
* Administer the HR Director’s corporate credit card and expenses
* Book travel and meetings for the HR Director if their EA is not available
* Support in other ad hoc duties as required by the HR team, including participation in project work.
Compensation & Benefits:
* Liaising with the Benefits Broker on a monthly basis to process joiners, leavers and movers for all Benefit schemes
* Administer benefits schemes:
* Ensure that all benefit coverage requested by employees is implemented in a timely fashion and processed accurately
* update the data input sheets to ensure that all data submissions to payroll are provided on time and ensuring that they are processed through payroll
* update records on the HR system
* save documentation down to the employee file
* track pro-rata payments for joiners and leavers and notify payroll for any deductions to be made from pay
* Provide reports on benefit provision as requested
* Purchase items for employees using the HR team corporate credit card where appropriate eg for season tickets
* Check all benefit scheme invoices and pass to Accounts Payable for payment
* Assist the Head of Compensation and Benefits with the implementation of any new, or any changes to, benefit schemes
* Organise annual flu jabs in each country
* Support the annual compensation process with letter production and updating the HR System with any changes to salary and bonus figures
* Support HR Analyst and Head of Compensation and Benefits with the MIP (long term incentive plan) process and ensure records on the HR System are accurate
Learning & Development:
* Liaise with trainers on bookings and payments/invoices
* Book rooms
* Send out invitations
* Collate employee attendance
* Gather participant feedback
* Administer the mandatory compliance training and provide reports on completion to the Compliance team
* Check all L&D invoices and pass to Accounts Payable for payment.
Skills & Experience
* Proven experience in a similar Administration role is mandatory; financial or professional services and in a HR function would be beneficial (but not essential)
* Super organised, methodical with excellent attention to detail.
* Competent user of the Microsoft Office suite, particularly Excel and PowerPoint.
* Exceptional organisational skills and experience managing conflicting priorities.
* Resilient, flexible, and quick to adapt.
* Strong verbal and written communication skills.
* Team player.
* Adaptable and able to work with ambiguity i.e. without robust structures in place.
* Flexible, supportive, willing to help.
* Ability to work under pressure and to tight deadlines when necessary.
* Happy being fulltime office based.
The Fidelis Partnership Ethos
Our culture is defined by our ethos. It is the foundation of who we are and the core of everything we do.
* Results – We want to be the best at the things we care about, so we focus on profitability over volume, with responsive decision-making and clear prioritised accountability.
* Innovate – We aspire to lead the market in providing the services and products our clients need, and to drive change in the broader impact our industry has on human rights, society, and environmental sustainability.
* Include – We create an environment where employees can bring their whole self to work, with open communication where everyone, irrespective of gender, ethnicity, sexual orientation or background, feels able to contribute ideas and be recognised and rewarded for their contribution
* Unite – We operate as team of individual talents that actively seeks to reflect the diversity of the societies in which we operate, giving our business the widest range of inputs and perspectives.
* Respond – We work in a business exposed to sudden shocks and changes – elemental, political, economic and human – so we remain nimble and ready for change.
Diversity, Equality & Inclusion
Our vision is for a workplace culture where differences are valued and where diversity of background, experience and thought are welcomed. We want to create an environment where all employees, regardless of who they are, are given equal opportunities for career progression and enjoy fair reward from their and Fidelis' successes. This will be driven by a workforce that embraces Diversity and Inclusion at every level, in every department across The Fidelis Partnership.