Executive Assistant to Chief Executive - LB/EA/3105
Location: London
Category: Admin / Clerical ›› Secretary/Executive Assistant
Level: Experienced (Non-Manager)
Term: Contract, 6 months
Weekly hours: 35.0
Salary: GBP 40,000 per year
Job Type: 6 Month FTC, Full Time
Hybrid: 2 Days Per Month London Office Based
We are currently recruiting for an Executive Assistant to join a UK Charity based out of London. As Executive Assistant, you will support the Chief Executive to ensure the smooth and efficient running of their office, facilitate good governance practices through the delivery of Board and sub-committee meetings, and support operational aspects such as HR, facilities, and IT.
Key Duties and Responsibilities:
Chief Executive's Office:
1. Provide guidance and mentorship to the Diary Manager of the Chief Executive.
2. Ensure the Chief Executive is prepared for and fully briefed ahead of their commitments.
3. Effectively manage the inbox of the Chief Executive.
4. Draft and send correspondence on behalf of the Chief Executive.
Governance:
1. Manage the delivery of meetings of the Board of Trustees and the four sub-committees, including circulation of meeting papers, taking of accurate minutes, and updating of action logs.
2. Act as point of contact for Trustees and colleagues looking for guidance on communication with Trustees.
3. Maintain the Board’s register of interests.
4. Ensure the Charity remains compliant with good governance principles and statutory requirements.
5. Maintain a record of Trustee terms of office and plan ahead for recruitment campaigns.
6. Support the recruitment and induction of new Trustees.
7. Draft agendas for the regular senior leadership meetings.
Operations:
1. Support the Director of Finance and Resources with operational needs including facilities, IT, HR admin, and recruitment as required.
Skills and Experience Required:
1. Experience working in a Chief Executive’s office.
2. Demonstrable understanding of governance models, best practices, and legal requirements of corporate governance.
3. True team player who can thrive in a small charity with a collegiate environment.
4. Excellent communication skills, both written and verbal.
5. Excellent administrative, planning, and organizing skills, with the ability to manage own workload within agreed priorities and deadlines.
6. Ability to work with sensitive information and maintain confidentiality at all times.
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