Administrative Assistant, Department of Safety - Full Time, 30 hours per week
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Position Title: Administrative Assistant, Department of Safety - Full Time, 30 hours per week
Position Type: Staff
Employee Group: Staff
Time Status: Full-Time
Time Category: Full Time (1560-2080 hours)
Annual Hours: 1560
# of Months: 12
Hours Per Week: 30
Work Dates: July 1 – June 30
Campus: Main Campus (Grantham)
Position Summary: To serve as the Department of Safety Office point of contact for the campus community and for visitors to the department. Perform administrative support and clerical activities for the Department of Safety.
Education Required: High school diploma or equivalent.
Experience Required: None
Experience Preferred: One year of office/secretarial experience.
Skills, Characteristics Required for Position:
1. Ability to demonstrate interpersonal and human relation skills with all campus community members and external contacts
2. Ability to serve the campus community with compassion and humility
3. Establish and exhibit cooperative working relationships with personnel from other departments on campus
4. Strong communication skills
5. Excellent organization skills
6. Strong attention to detail
7. Ability to work independently
8. Ability to adhere to strict confidentiality
9. Excellent computer skills with Microsoft Office programs including the ability to learn campus software within first 30 days of employment
Special Working Conditions: Willingness to flex work days/hours if University/Departmental needs require such.
Driving Requirements: Possess and maintain valid driver’s license and personal insurance. Must pass driving records check. May occasionally need to drive a fleet car for deliveries, etc.
Primary Duties:
1. Serve as the Department of Safety Office point of contact for the campus community and all visitors to the department.
2. Responsible for the direct oversight and managing of employee parking including permits, registrations, assignments, research of unknown plates, and data entry.
3. Responsible for managing the student bicycle registry.
4. Development and maintenance of a departmental records management system.
5. Perform administrative and clerical support tasks such as word processing, managing files, records, forms and other office procedures and reports.
6. Provide excellent customer care and service to members of the campus community.
7. Communicate with supervisors and peers by providing information to them and assisting with job related functions.
8. Receive and screen incoming telephone calls, provide information, take messages and schedule appointments.
9. Assist with public events planning and setup for training sessions, including making room reservations and catering services.
10. Assist the Director and Supervisors with planning and departmental logistical matters.
11. Inventory office supplies and coordinate department ordering of same.
12. Assist with updating the department’s web page, assuring all items are current.
13. Assist with the publication of campus wide emails from the department.
14. Purchasing of departmental equipment and uniforms.
15. Maintenance of departmental personnel training logs.
16. Scheduling of travel needs for department members.
17. Scheduling of department administered trainings for the university community.
18. Train new hires how to use copiers, fax, phone, email, etc.
19. Maintain consistent and reliable attendance.
Secondary Duties:
1. Fill in for dispatcher when needed.
2. Other duties as assigned.
Supervises: 0 Administrative, 0 Staff, 0 Student
Posting Date: 01/13/2025
Open Until Filled: Yes
Diversity: Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission “to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society.” Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents:
1. Cover Letter/Letter of Interest
2. Resume
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