Duties specific to role Provide a first point of contact for directors, for internal and external contacts. Provide prompt, effective verbal and written communication and deal with queries in aconfidential, professional and sensitive manner. Be an ambassador for G DOC: build and maintain constructive relationships with others, within and externally to G DOC. Deal with all incoming emails, correspondence and telephone calls in aresourceful way, taking the initiative to respond to routine correspondence or forwardrequests for information to the appropriate officer. Manage the multiple and complex demands of the Executives time and proactively manage diaries by forward planning and organising regular meetings and events. Ensure that the executive is aware of appointments and that all relevant documents areprepared for each meeting and any travel arrangements/accommodation are in place. Arrange appointments, co-ordinating internal and external meetings. Plan, manage and support formal and informal meetings to include planning the cycle ofbusiness, compilation of agendas and collating supporting papers as well as practical aspects such as room bookings and catering if required. Take minutes and produce action trackers from meetings; ensuring these are brought to the prompt attention of the relevant staff to enable follow up as necessary. Facilitate the timely processing of confidential and official documentation withexceptional attention to detail. Ensure that important issues that have a significant impact on the role of an executiveare brought to their attention in a timely manner. Use initiative in all areas of work in the absence of or on behalf of the executive andensure that they are kept informed. This involves a high level of prioritising and problem-solving skills and a well-developed ability to relate absorbed knowledge to new emergingproblems without guidance. Working conditions Frequent, prolonged VDU use. High levels of accuracy and attention to detail essential at all times. Occasional work in a time pressured environment. Some exposure to distressing situations and written material. Process accurate expense claims and keep detailed records. For full Job Description see attached 20250322 job description_Executive Assistant